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Jones suggested that the planning phase of the restoration could potentially take one-two years. Three areas of study were proposed: 1) Function: What were the appropriate activities for the Barn and associated space and with what intensity? These included equestrian and non equestrian activities. 2) Form: Structure of the Barn and auxiliary space. 3) Finance: The identification of the budget and financing options of the project that included both private and public funding. Jones proposed that a new Standing Committee be formed with a charter to study the renovation issues and potentially to monitor the renovation work. He noted that the Standing Committee would be required to abide by the Brown Act/Open Meeting Laws and this was appropriate for discussions of the public asset (Westwind Barn). Jones suggested that the maximum membership be size be eleven and include representatives from the following: City Council (possible serve as Chair), Supporters of Westwind Community Barn, Friends of Westwind, Users (Boarders), neighbors of the facility and representatives from the Parks and Recreation Committee. Jones added that he would like to move forward with the committee process by advertising the new committee and scheduling appointments in approximately sixty days. Jones reviewed the findings of the Ad-Hoc Committee on Recreational Facilities regarding the governance of Westwind Barn. He noted that the Ad-Hoc Committee had concluded their review and in their final report had recommended unanimously that a new governance be established for the Barn. He offered that no money be spent on renovation or improvements until the governance issue had been resolved to the satisfaction of the City Council but that because the planning stage for the Master Plan would be a lengthy process it be initiated in parallel with resolving the governance question that he believed would be solved prior to the conclusion of the planning stage of the renovation. He noted that renovation costs were different/distinct from the annual repair and maintenance costs associated with the current lease. Jones explained that Ad-Hoc Committees by definition were chartered to review specific issues within a short duration (time frame) and it was appropriate to dissolve the Ad-Hoc Committee and for the City Council to resolve the governance issue. Jones concluded his report and noted that Council had received the preliminary consultant's report on the structure and before Council was an important renovation project of an important Town asset that had the potential to be a focal point of Town recreational programs. Council discussion ensued. Councilmember Mordo supported Jones' proposal and volunteered to serve on the Committee as a Council representative. He suggested that the Committee convene their initial meeting after Labor Day Mayor Kerr concurred that the timing of the appointments and initial meeting be scheduled after Labor Day to afford the proper time for noticing the new Committee membership opportunities. He suggested that the Committee be tasked with the planning and monitoring of the renovation process similar to the Town Hall Committee charge. OPENED PUBLIC COMMENT • Special City Council and Planning Commission Meeting Minutes 5 May 25,2006