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5.1.1e Draft Protocol for Use of New Town Hall Facilities <br /> Councilmember Mordo requested clarification of the protocol, specifically if insurance <br /> should be required for events held by outside organization. City Manager Cassingham <br /> explained that the Town was self-insured. Council agreed that the current insurance was <br /> sufficient for the type of events that were anticipated for the facility. <br /> City Manager Cassingham reviewed the draft protocol with Council. She noted that it <br /> had been prepared by Parks and Recreation Supervisor Jimmy Forbis. It was expected <br /> that the protocol would serve as a"sign off' for anyone being issued a key to the facility. <br /> This would ensure a familiarity and clear understanding of the protocol by anyone using <br /> the new Town Hall. Cassingham added that staff was requesting a minor amendment to <br /> item 6 of the protocol with the inclusion of immediately. The rule would now read, "All <br /> damage shall be immediately reported to the City Clerk." <br /> Councilmember Jones requested clarification on rule 2 pertaining to the restriction of <br /> food and beverages except for those events sponsored by the Town. Cassingham <br /> explained that this was a standard facilities requirement. It was an issue of maintenance <br /> and the desire to properly maintain the community asset. <br /> Council briefly discussed the regulation. They suggested that the rule be amended to <br /> permit food and beverages outside of the Council Chambers. <br /> MOTION SECONDED AND CARRIED: Moved by Mordo, seconded by Jones and <br /> • passed by a voice vote to approve the Protocol for the Use of the Council Chambers and <br /> Town Meeting Spaces with an amendment to rule 2 to permit food and beverages outside <br /> of the Council Chamber and rule 6 with the addition of immediately . The vote was in <br /> favor of the motion 4-1 with Mayor O'Malley voting no. <br /> 5.1.2 Underground Project Status Report <br /> Councilmember Warshawsky deferred to Dave Ross, former Los Altos Hills Acting-City <br /> Engineer to provide a status report on the Undergrounding project. Ross reported that the <br /> revised concept plans had been sent to the utility companies and the boundary map would <br /> be submitted in approximately two weeks. He expected the preliminary composite utility <br /> drawings to be submitted by the end of July. To date, there were no issues or trends that <br /> could impact the project schedule or cost. <br /> 6. NEW BUSINESS <br /> 6.1 Proposed New Agreement Between the Town of Los Altos Hills and the Los <br /> Altos Hills/Los Altos Little League for Use of Town Owned Recreation <br /> Facilities Located on Purissima Road(Purissima Little League Fields) <br /> Parks and Recreation Supervisor Jimmy Forbis introduced this item to Council. Forbis <br /> explained that Council had before them a proposed update of the agreement between the <br /> Town of Los Altos Hills and the Los Altos/Los Altos Hills Little League for the use of <br /> the Purissima Little League fields. The current agreement had been in effect since 1991. <br /> 4 <br /> City Council Meeting Minutes <br /> June 2,2005 <br />