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3. PUBLIC HEARINGS <br /> • 3.1 A Request for a Site Development Permit for a Landscape Screening Plan <br /> for the New Town Hall; Lands of Los Altos Hills, 26379 Fremont Road. <br /> Tony Vierra, TBI, summarized for the Committee the bidding process and bid results for <br /> the landscaping plan. He advised the Committee that Jensen Landscape had been the <br /> successful low bidder with a bid of$116,777. TBI had reviewed the post bid documents <br /> and interviewed the contractor and were recommending award of the contract. Jensen's <br /> representative was present to answer any questions. <br /> Mayor Pro Tem Kerr referred to the Project Budget Spreadsheet line item 9 for additional <br /> clarification of the bid and explained that the Town Hall path was not included in the <br /> landscape bid. Estimated construction cost of the path was $30,000-$32,000. Tony <br /> Vierra explained that it had not been "called out" on the landscape site plans and <br /> following discussions it was determined that the cost would be offset by the Pathways <br /> Fund with no effect on the Town's Reserves and that it would be advisable to have the <br /> landscape contractor construct the path concurrent with the landscaping implementation. <br /> Mayor Pro Tem Kerr reviewed the donor wall commitments to date. John Radford <br /> reported that he and Mayor O'Malley had each donated $5,000 dedicated to the <br /> landscaping of the new Town Hall. <br /> Mayor Pro Tem Kerr introduced Tom Klope, Landscape Architect for the new Town Hall <br /> project. Klope reviewed the landscaping plan with the Committee. He noted that the <br /> • plan included landscaping and irrigation for the portions of the property identified on the <br /> drawings and that no irrigation or plantings had been planned for the parking lot. The <br /> plan included a gravel path between the Donor Wall and Fremont Avenue. Klope <br /> described the narrow, meandering path that accommodated foot traffic to the <br /> demonstration garden. He advised that he had worked with the Environmental Design <br /> and Protection Committee to develop a water conserving landscape plan and a plant <br /> palette that was in accordance with their philosophy of using native plants when practical. <br /> Klope added that the demonstration garden was planned with species that were deer <br /> tolerant. The irrigation system was composed of a water conservation delivery system <br /> and rain monitoring system. The irrigation system ended at the parking turnaround and <br /> was designed with capped laterals for future use. He expected the landscaping to be <br /> relatively low maintenance with the monthly gardening service costs to be approximately <br /> $350. <br /> OPENED PUBLIC HEARING <br /> Rhonda Breier, addressed the Committee and identified her residence as the property <br /> directly behind Town Hall. She and her husband had meet with Tom Klope and were <br /> pleased with the planting plan and the spirit of the new Town Hall design. Her concern <br /> was with her view of the building from her kitchen, living room and patio. Breier <br /> distributed pictures of her view. She questioned the possibility of painting the exterior of <br /> the building that faced her property with a shade/tone darker than the rest of the building. <br /> • 2 <br /> Special City Council Meeting <br /> New Town Hall Committee <br /> Meeting Minutes-March 9,2005 <br />