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03/09/2005
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03/09/2005
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2/25/2015 2:36:18 PM
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Minutes
Date
2005-03-09
Description
New Town Hall Committee Special Meeting Minutes - City Council and Planning Commission
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Mayor Pro Tem Kerr polled the Committee to see if they would want a wireless hot spot <br /> in the Council Chambers. Cost was minimal ($500-$600). Committee Consensus was in <br /> favor of the expenditure for the wireless accommodation but they wanted to ensure that a <br /> firewall was included. <br /> 5.1c(4) Voice and Data Related Items <br /> Tony Vierra noted that this was item A4 on the Budget Update. <br /> 5.1 c(5) Functionality Items <br /> Vierra explained that these were reflected in the budget as miscellaneous A7 (glass door, <br /> skylights, etc.) and the costs were being refined downward. <br /> 5.2 Discussion of Town Hall Project Budget <br /> Mayor Pro Tem Kerr advised the Committee that the update had been through numerous <br /> iterations and was a "living document". Kerr reviewed the highlights of the Project <br /> Budget Update spreadsheet dated March 9, 2005 with the Committee that included: <br /> design contingency items, the design fees inclusion into the furniture budget, staff move <br /> to and from the Bullis location and the rental charges of the temporary Town Hall offices, <br /> and the unexpected utilities fees. The project budget total was approximately 5% over <br /> budget but included significant project enhancements including landscaping of the site. <br /> Kerr noted that legal costs were not included in the budget. <br /> 5.3 Approval of Proposed Resolution Approving Award of Landscaping and Data <br /> Cabling Contracts for the New Town Hall (continued from the March 3, 2005 <br /> Regular City Council Meeting) <br /> Tony Vierra explained that the projected cost of the landscaping project was $180,000 <br /> and the bid had come in significantly lower. <br /> MOTION SECONDED AND CARRIED: Moved by Cottrell, seconded by Warshawsky <br /> and passed unanimously to approve Resolution No. 31-05 awarding the Landscaping <br /> Contract for the new Town Hall to Jensen Landscaping in the amount of $116,777. <br /> (Ayes: Mayor O'Malley, Mayor Pro Tem Kerr, Councilmember Mordo and <br /> Councilmember Warshawsky) <br /> MOTION SECONDED AND CARRIED: Moved by Warshawsky, seconded by Cottrell <br /> and passed unanimously to award the contract to the successful low bidder KMS Systems <br /> for $25,964. (Ayes: Mayor O'Malley, Mayor Pro Tem Kerr, Councilmember Mordo and <br /> Councilmember Warshawsky) <br /> 5.4 Discussion of Target Move-In Date and Dedication Ceremony <br /> Projected move-in date was May 1, 2005. <br /> 6 <br /> Special City Council Meeting <br /> New Town Hall Committee <br /> Meeting Minutes-March 9,2005 <br />
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