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FACILITY USE POLICY COUNCIL CHAMBERS AND TOWN MEETING SPACES MISSION STATEMENT AND FACILITIES The Council Chambers and Town Meeting Spaces facilities should be used primarily for activities that benefit the Town's residents and guests. The Council Chambers are the official meeting place of the Los Altos Hills City Council and its Commissions, Committees and sub -Committees. These bodies shall have primary scheduling priority. Non-profit organizations or non-commercial groups consisting primarily of Town residents or benefiting the Town and/or the community by educational and/or cultural means will also be permitted to use the facility, based on availability. RESERVATIONS I Reservation requests by resident non-profit groups or resident non-commercial groups for all meetings shall be submitted online at the following link: http://www.losaltoshills. ca.gov/facilityuse 2. Reservation requests will be classified according to priority type, and then handled on a first- come, first served basis based on the priority type. 3. Facility user must be a Los Altos Hills resident and 18 years of age or older. 4. Type 111, requests cannot be submitted earlier than ninety (90) days prior to the reservation date. Reservation forms must be submitted online no later than seven (7) calendar days prior to the reservation date. 5. Failure to pay fees or submit the required paperwork at least 5 business days prior to'the requested usage date will result in loss of reservation. 6. In the unlikely event the City Council or other Committees/Commissions needs to meet unexpectedly, staff reserves the right to cancel or reschedule your reservation. If this occurs the applicant will receive. a full refund. 7. Cancellations by the applicant must be made in writing and sent to the following email address: reservations@losaltoshills.ca.gov. Approved by the City Council on Feburary 21, 2019 Resolution 08-19 Page 2