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Automatic License Plate Reader Policy Page 2 Any data obtained from Town ALPRs shall be used and handled pursuant to this Policy and applicable state and federal law. All other uses not referenced above shall be prohibited. ALPR data should under no circumstances be used for personal or purposes nor specifically authorized herein. Possession of ALPR data does not negate the need to comply with other laws or regulations including the requirement to obtain a search warrant when legally required. 3. Data Collection Digital images of vehicle license plates and their associated license plate numbers shall be collected by Town ALPRs. The ALPR system shall collect the date and time that the license plate passes a digital -image site where an ALPR is located. 4. Data Storage/Protection Data collected by ALPRs are automatically uploaded to the ALPR system's associated cloud storage at the time of capture. Cloud storage and server capacity shall be provided for and maintained by the Town's contracted ALPR vendor as a part of the scope of services. The Town shall confirm that the contracted vendor installs and implements appropriate security measures for such storage including encryption, firewalls, authentication, and other reasonable data protection measures. Data stored in the ALPR system cloud space shall not be downloaded to a local server, stored locally on a hard drive or portable device, or produced in a physical printout, except in the following two cases: 1) Where vehicle license plate image and numbers have been flagged by the ALPR system as a match to a stolen vehicle or other law enforcement registry; or 2) Where data retrieval is necessary for conducting or assisting with a criminal investigation, or to facilitate an authorized use identified in Section 2 above. Only personnel from the Santa Clara County Sheriff `s Office ("Sheriff's Office") may download ALPR data for local storage or printout for authorized purposes stated herein. ALPR data may not otherwise be downloaded for any other purpose by authorized personnel or by Town staff and other unauthorized individuals or entities. Downloaded, copied, and printed data shall be maintained in accordance with applicable state and federal evidentiary laws and maintain appropriate chain of custody. Additionally, the Sheriff's Office shall implement physical security, encryption, firewalls, authentication, and other reasonable security measures to protect ALPRs data: • All ALPR data downloaded to the mobile workstation or in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date, and time. Resolution 17-21 Page 3