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Automatic License Plate Reader Policy Page 3 Only those employees of the Sheriff's Office working in an investigative or enforcement function shall access ALPR data. Sheriff's Office employees approved to access ALPR data under these guidelines shall be permitted to access the data for the specific purposes outlined in Section 2 above. S. Data Access The Town's ALPR system may only be used by, and data collected thereunder shall be accessible only by, personnel of the Sheriff's Office pursuant to a contract providing law enforcement services to the Town. While the Town contracts with certain vendor(s) for maintenance and repair of the ALPR system on an as -need basis, such vendors shall only be tasked with the inspection, troubleshooting, and maintenance of the ALPR system hardware and software configuration, associated cloud storage mechanism and server, as necessary. Vendors are not authorized to access data collected by ALPRs under any circumstances. In addition to this Policy, Sheriff personnel shall observe and comply with the Sheriff's Surveillance Use Policy and any additional guidelines and regulations that are in place governing ALPR use and access. Prior to grant of use and access, the Sheriff's Office shall execute an agreement with the Town and/or the Town's contracted ALPR vendor, to the satisfaction of the Town Attorney, agreeing to comply with the terms of use for the Town's ALPR system. 6. Data Retention Data stored in the ALPR cloud system shall be purged after thirty (30) days from the date it was uploaded to the cloud system unless otherwise flagged by the ALPR system or downloaded locally pursuant to Section 4 above. Data that is flagged by the ALPR system, or otherwise downloaded and stored pursuant to Section 4 above shall be purged no later than six (6) months from the date it was flagged or downloaded for local storage, unless the data thereafter becomes associated with a criminal investigation or an ongoing case for an authorized purpose identified in Section 2 above. In the latter case, the data shall be purged no later than one (1) year from the date it was collected. 7. Public Access ALPR data shall not be sold, shared, or transferred unless otherwise specified under this Policy. ALPR data shall not be made public unless specifically required by state or federal law, or by court order. If a public request for data is received by the Town or the Town becomes aware of such request to personnel authorized for data access hereunder, the Town shall confer with its Town Attorney's Office to determine whether the requested data is exempt from disclosure pursuant to the California Public Records Act or other state or Resolution 17-21 Page 4