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Automatic License Plate Reader Policy Page 4 federal law provisions, and whether any additional steps are required in response to such request for data. 8. Third -Party Data -Sharing Data -sharing from Town ALPRs shall be limited to only the following: • District Attorney's Office for use as evidence to aid in prosecution, in accordance with laws governing evidence; • Public Defender's Office or criminal defense attorney via the District Attorney's Office in accordance with California criminal discovery laws; • Other law enforcement offices as part of a formal criminal or administrative investigation; • Parties to civil litigation, or other third parties, in response to a valid court order only. 9. Training All personnel authorized to use and access the ALPR system and data pursuant to this Policy shall receive all required training from the Sheriff's Office. Said Personnel shall also review and receive copies of this Policy and the Sheriff's Surveillance Use policy. 10. Oversight The Sheriff's Office shall ensure compliance with this Policy as the provider of law enforcement services to the Town. All access to ALPR Data shall be logged, and the Sheriff's Office shall maintain an audit trail of requested and accessed information, including the purpose of the search. Periodic, random audits shall be conducted by the Sheriffs Office and also on at least an annual basis. Audits shall ensure compliance with this policy and all applicable laws, and shall be used to ensure the accuracy of ALPR information and correct data errors. Audit reports shall contain at least the following information: • Date and time of access; • Reason for accessing data; • Activity executed, including any license plate numbers searched; • Incident number associated with the investigation. Upon completion of each audit, the Sheriff's Office shall provide a copy of the audit report to the Town's City Manager for review within five (5) business days of completion. Resolution 17-21 Page 5