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RESOLUTION 20-21 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH FLOCK SAFETY FOR UP TO FORTY (40) AUTOMATIC LICENSE PLATE READER (ALPR) CAMERAS NOT TO EXCEED $120,000 ANNUALLY AND APPROPRIATE $120,000 FROM THE UNRESERVED GENERAL FUND IN FISCAL YEAR 2020-2021 FOR ALPR EXPENSES WHEREAS, Automatic License Plate Reader (ALPR) cameras are used by police departments across the United States to instantly capture license information and compare it against lists of license plates associated with stolen vehicles, people that have committed a crime, and for other investigative purposes; and WHEREAS, the Town of Los Altos Hills ("Town") desires to install ALPRs in certain public locations in the community for law enforcement purposes; and WHEREAS, at its meeting on March 18, 2021, the Los Altos Hills City Council adopted an ALPR policy governing the usage, privacy protections, and other implementation parameters for ALPRs in the Town consistent with California Civil Code section 1798.90.5; and WHEREAS, the City Council directed Town staff to explore options for purchasing ALPR cameras and related service technologies in order to deploy and utilize ALPRs in Los Altos Hills; and WHEREAS, Town staff contacted several companies in the marketplace that offer ALPR technology to review pricing options for cameras and related ALPR software and services, and solicited quotes from three (3) vendors for the installation, use, and ongoing maintenance of the cameras; and WHEREAS, of these three vendors, staff recommends selecting Flock Safety ("Flock") as the Town's ALPR vendor based on its competitive pricing, trial period benefit, and subscription style service which allows the Town flexibility in renewing or terminating service; and WHEREAS, Flock and the Town have negotiated a service agreement, attached hereto as Exhibit A, for ALPR camera system and software services, for up to forty (40) ALPR cameras for an initial term of twelve (12) months (including a 60 -day pilot program period with free cancellation) and an initial amount of One Hundred and Ten Thousand Dollars ($110,000), to implement the Town's ALPR program; and WHEREAS, the service agreement would also have an automatic renewal term of twenty-four (24) months with annual subscription cost of $100,00 and annual price increases capped at ten percent (10%), but with 30 -day termination option; and WHEREAS, staff requests an appropriation from the unreserved general fund in fiscal year 2020- 2021 for the expenditures relating to implementing the ALPR program and cover necessary costs in addition to the stated Flock contract price. Resolution 20-21 Page 1