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55-21
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55-21
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8/20/2021 4:10:59 PM
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8/20/2021 2:22:43 PM
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Resolutions
Number
55-21
Date
08/19/2021
Description
Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto
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all applicants of the Council meeting at which their application shall be <br />considered. <br />(iii) The City Council shall, during a public meeting, appoint Standing <br />Committee members by selecting appointees from a roster of persons <br />offered by individual Council members and applications from candidates. <br />The City Council shall endeavor to appoint the best qualified persons. <br />(e) One member of the City Council shall be designated by the Mayor as a liaison for <br />each Standing Committee with the exception of the Finance and Investment Committee which <br />shall include two council liaison members (Mayor/Vice-Mayor). The designated Council <br />liaison(s) may attend meetings of the Standing Committee to which he or she is assigned, and <br />shall try to do so at least quarterly, but shall not vote. The Council liaison shall contact each <br />member of the Standing Committee to which he or she has been assigned at least once annually <br />to determine any problems which may exist and to receive information for use in Council <br />evaluations of Standing Committee actions and direction. <br />Section 4. Organization of Standing Committees. The following general rules shall <br />be applicable to the organization and conducting of business by each Standing Committee: <br />(a) Each Standing Committee shall establish a time and place for its regular meetings. <br />Once the Standing Committee has established a time and place for its regular meetings, the <br />Standing Committee shall request the City Council to approve the time and place of the regular <br />meeting. The City Cleric shall cause notice of the schedule of regular meetings to be posted on <br />the bulletin board at Town Hall. The agenda shall be set by the Chairperson, but upon the <br />request of any Standing Committee member an item shall be placed on the agenda. Agendas of <br />meetings shall be posted in compliance with the provisions of the Ralph M. Brown Act <br />(commencing with Government Code Section 54950), as hereafter amended. No Standing <br />Committee meeting shall be considered to have been held unless notice of the time and date of <br />the meeting shall have been properly available pursuant to the Ralph M. Brown Act, as hereafter <br />amended, and unless a quorum shall have been present. Special meetings of a Standing <br />Committee may only be called by the Standing Committee Chairperson, Mayor or City Manager <br />and must be called in accordance with the Ralph M. Brown Act. <br />(b) The quorum is a majority of the currently appointed membership. <br />(c) A committee may be required to participate in property site visits. Site visits must <br />be performed by only current committee members and are permissible as long as any group of <br />committee members does not contain a quorum of current members. In the event a site visit is <br />necessary, a Standing Committee chair shall inform Town staff at least one week in advance of <br />any visit. Town staff shall send the homeowner(s) a courtesy postcard notifying them that a site <br />visit will be taking place within a defined time period. The postcard shall be sent a minimum of <br />72 hours in advance of any visit. <br />(d) At its first regular meeting in July of each year, each Standing Committee shall <br />elect, by a simple majority of the members present, from its membership a Chairperson, Vice <br />Resolution 55-21 Page 4 <br />
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