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TOWN OF LOS 26379 Fremont Road Los Altos Hills, CA 94022 Phone; (650) 941-7222 www.losaltoshills.ca.gov ALTOS HILLS HYBRID MEETING POLICY Background Exhibit A 5-0 08 HILLS X W—o CALIFORNIA Approved by City Council on August 19, 2021 On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means. On June 11, 2021, the Governor subsequently issued Executive Order N-08-21 maintaining the suspension of certain provisions of the Brown Act to continue to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means through September 30, 2021. After September 30, 2021, the City Council, Planning Commission and Town Committees must provide a physical location for meetings unless a subsequent executive order is issued or a separate statute is adopted providing further direction or authority. Purpose The City Council believes that it is in the public's interest to have the City Council, Planning Commission and Town Committees continue to provide virtual access for members of the public to observe or participate in meetings in order to allow for civic engagement. This policy shall take effect when the Governor's orders suspending the Brown Act have expired. Procedure The City Council and the Planning Commission shall meet in the City Council chambers, which have been upgraded to up to allow for members of the public to attend in person or virtually using a teleconferencing program such as Zoom. The Brown Act (Gov. Code section 54950 et seq.) allows members of legislative bodies to use audio and/or video teleconferencing to meet, deliberate, and take public comment as long as least a quorum of the members participate from locations within the Town's boundaries. All remote locations from which a legislative body member is participating must be made available for the public and provide means to allow public comments to be made at those locations. Each remote location must be specifically identified in the notice and agenda of the meeting, including a full address. Agendas must be posted at each remote location. The teleconference location must be open and fully accessible to the public, and fully accessible under the Americans with Disabilities Act, throughout the entire meeting. These requirements apply to private residences, hotel rooms, and similar facilities, all of which must remain fully open and accessible throughout the meeting, without requiring identification or registration. A location that cannot meet the forgoing requirements may not be used as a teleconference location. All teleconference meetings conducted Resolution 59-21 Page 2