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Approved August 5, 2021 1 Planning Commission Regular Meeting July 1, 2021 Minutes Town of Los Altos Hills Planning Commission Regular Meeting July 1, 2021 Minutes Council Chambers, 26379 Fremont Road, Los Altos Hills, California 1. ROLL CALL AND PLEDGE OF ALLEGIANCE Via teleconference according to the Governor’s Executive Order N-29-20, Chair Patel called the Planning Commission meeting to order at 6:00 p.m. Present: Commissioner Smith, Commissioner Couperus, Commissioner Waschura, Vice- Chair Indaco, Chair Patel, Staff: Interim Planning Director Padovan, Associate Planner Loh, Management Analyst Einfalt, Planning Technician Brunner 2. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Commission on any subject not on the agenda are invited to do so now. Please note, however, that the Commission is not able to undertake extended discussion or act tonight on non-agendized items. Such items will be referred to staff or placed on the agenda for a future meeting. No presentations from the floor. 3. APPROVAL OF MINUTES 3.1 Approval of June 3, 2021 Regular Meeting Minutes Commissioner Waschura noted that while the Planning Commission approved forwarding a recommendation to the City Council to adopt the proposed WUI, he wanted the record to also reflect that adopting a WUI was the purview of the City Council and not the Planning Commission, and that the recommendation from the Planning Commission was for the WUI to be adopted if the City Council should decide to adopt a WUI. Vice-Chair Indaco noted that time codes are not listed in the new platform for each comment on the Planning Commission video record. She proposed there be time codes or that the speaker and their statement be noted in the minutes. Additionally, she asked whether her PowerPoint presentations should be attached to the minutes. Interim Planning Director Padovan responded that the Commissioner presentations are added as meeting supplementals, which can be done after the commission meeting. Chair Patel also recommended that Commissioner presentations should be sent to staff so they can be archived with the meeting materials. Commissioner Waschura noted that only actions are recorded in the minutes and the video is the reference for a verbatim record. Director Padovan also noted that the purpose of the minutes is to summarize the actions of the meeting and the video record is the reference for the verbatim activity.