Laserfiche WebLink
• • <br /> associated space; the intensity of use for both equestrian and non equestrian activities; and, the <br /> form of the facility and the auxiliary space; <br /> c. to assist in the development of a budget for the renovation of <br /> Westwind Community Barn and to make recommendations to the City Council; <br /> d. to identify the funding sources both public and private for any <br /> proposed renovations or seismic retrofit improvements of Westwind Community Barn; and <br /> e. to serve as an advisory body to the City Council on the approved <br /> Westwind Community Barn Master Plan and any future amendments. <br /> Section 6. Procedures. <br /> (a) Committees are cautioned to limit expenditures from the personal funds of the <br /> members without prior approval by the Town. <br /> (b) Committees may not enter into contracts or agreements on behalf of the Town. <br /> (c) Any correspondence involving the use of Town letterhead must first be approved <br /> by the City Council before distribution. Any outside correspondence (excluding intratown <br /> memos) should be submitted in draft to the City Clerk. <br /> (d) All press releases relating to the Town or Town-sponsored events are to be pre- <br /> approved by the City Council. Sufficient time should be allowed to obtain necessary approvals <br /> or make necessary changes. <br /> (e) Itemized budgets must be submitted in advance for projects involving a group or <br /> series of purchases. <br /> (f) Vendors for purchases shall be those which are identified and approved by the <br /> Town. <br /> (g) Funds which are budgeted for a specific use must still be approved prior to <br /> expenditure. <br /> (h) Written bids may be submitted for consideration by the Town. In this case, three <br /> or more bids are required. <br /> (i) Any new programs, projects, or expenditures beyond what has previously been <br /> approved by the City Council shall first be submitted to vote by the Standing Committee. The <br /> recommendation and supporting minutes shall then be forwarded to the City Council for <br /> consideration prior to any obligations being made. <br /> (j) Priorities and deadlines are set by the City Council and can be changed only by <br /> the City Council. <br /> 10 <br />