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The process of preparing a set of priorities begins with a review of the adopted workplan from the prior year. In January of 2023, staff presented a proposed set of priorities for the year that reflected the goals of the Planning Commission and the 12 other standing committees, the City Council, and staff. The entire Workplan and attachments were presented to the Council on January 25, 2023, followed by the adopted Workplan presented to Council on February 16, 2023. The goals were reviewed by staff and prioritized prior to presenting them to the entire Council in a public meeting. By the end of the session the Council had received public input and eventually adopted a Workplan with modifications that represented the shared Council vision of what the staff should focus on throughout the year. Over the course of the year the committees, Council, and staff were faced with new challenges and priorities that were accommodated through the year. In the end, the Council adopted 47 projects as part of the 2023 Workplan as well as several additional projects that were added to the Workplan during the year. A lesson learned over the course of that effort was that although the staff, Council, planning commission and standing committees appreciated the structure, we collectively need additional flexibility built into the next Workplan to accommodate new priorities as they come up over the year. Another lesson was that the projects themselves took longer than anticipated due to disruptions such as staff turnover, competing priorities, new priorities, state mandates, natural disasters, and unforeseen events. A mid -year progress report of the Workplan was presented to the Council on August 17, 2023. In 2023 the one-year Workplan adopted by the Council included a total of 47 key projects made up of 92 individual milestones. They included things such as adopting the housing element, adopting reach codes, conducting an emergency drill, preparing a broadband feasibility study, and more. The status of those Workplan items was reviewed by the Council in August 2023. Back in August we completed approximately 41 of the 92 milestones and 33 were in progress. By the end of 2023 we had completed 60 milestones and 12 are in progress. In addition to the adopted Workplan the Council and staff added 15 additional projects. They included things such as filling key vacancies, a pathway nexus study, and more. Since August when staff reported to the Council, we have completed 2 more of the additional projects. Therefore, of the 15 additional projects 8 have carried over to the following year. Most of the projects (both original and added) that were not completed in 2023 have been carried over to the proposed new two-year Workplan (2024- 25). Assembling the 2024-25 workplan is a process of constant improvement, and this year Town staff took a different approach in assembling the Town's goals. Staff observed in several prior Workplans that many projects that get identified every year take more than a single year to complete. This has led to multiple carryover items from one Workplan to the next. Furthermore, the formation of the Workplan is a major endeavor and moving to a two-year plan also saves staff time. Therefore, staff assembled a two-year Workplan as opposed to setting the priorities for a single year. Staff's hope is that this shift in the Town's goal setting process will reduce City Council Special Meeting Minutes January 23, 2024