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planning work for staff and better align with the Town's goals that are set at the beginning of 2024. Although it will be a two-year cycle, there will still be mid -year updates and an opportunity, a year from now, to adjust the Workplan given any changed circumstances. To kick off the 2024-25 Workplan, staff started the process by re-engaging with Frank Benest, ICMA Executive Leader, to build a process with staff to collect and consider all the priorities from the various stakeholders into a draft Workplan that we can present to the Council. In addition, we engaged Dan Rich from RPMG, an established and experienced public sector leader with deep experience dealing with Council and communities, to develop a fair and collaborative process to walk the Council, community, commission, and committees through a process of adopting our 2024-25 proposed Workplan. The ultimate goal was to create a Workplan that is manageable by staff and considers the needs of the Council, committees, and commission. Once adopted, the staff will build a draft budget based on the goals. The effort started in September when City Manager Peter Pirnejad and staff met with the Planning Commission and every standing committee to walk them through the goal setting process thereby asking them to review their accomplishments from 2023 as well as set their goals for 2024-2025. Dan Rich followed up with one-on-one interviews in September with each of the Council members to discuss their specific goals for the upcoming two years. While the committees started meeting over the next several months to discuss and vote on their shared goals, the staff went through an organized process to collect and prioritize projects for a 2 -year Workplan. This involved two separate half-day retreats on September 27th and November 81h to collect and discuss the priorities for the next two years. By the end of the year the staff had assembled a proposed Workplan that considered mandates, carryover items from 2023, staff -identified priorities as well as current goals assembled from the Council, planning commission, and standing committees. Also considered was the reality of staff and resource constraints. To help the Council, staff also took an additional step to add budget approximations next to the items to help the prioritization process. On January 11th a special meeting of the City Council was held to provide an opportunity for the planning commission and standing committees to share their 2023 accomplishments and their 2024-2025 goals. The goals were collected by staff prior to the January 11th meeting and considered in the development of the proposed 2024-2025 Council Workplan. The purpose of that Council meeting was to give the commission and committees an opportunity to present their goals and for the Council and for the community to ask any questions. The main body of the proposed Workplan is comprised of items identified that carried over from the previous year and new items. The matrix includes a range of data that will be reviewed in the staff presentation. It has enough perspective for the Council to discuss strategic direction and detail for staff to prioritize work and build a budget that anticipates the Council's top priorities. The proposed 2 -year Workplan itself is made up of 63 key projects which include 138 milestones. The Workplan also has a list of eight (8) items in the "Parking Lot" that were identified by the Council that the staff felt needed more 3 City Council Special Meeting Minutes January 23, 2024