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HomeMy WebLinkAbout06/02/2004 (2) • Meeting Minutes June 2, 2004 Town of Los Altos Hills City Council Special Meeting Wednesday, June 2, 5:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER, ROLL CALL,AND PLEDGE OF ALLEGIANCE Mayor Cheng called the Special Meeting of the City Council to order at 5:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Emily Cheng, Councilmember Bob Fenwick, Councilmember Breene Kerr(joined meeting at 5:15 pm) and Councilmember Dean Warshawsky Absent: Mayor Pro Tem Mike O'Malley, Staff: City Manager Maureen Cassingham, City Attorney Steve Mattas, Planning Director Carl Cahill, Acting City Engineer/Director of Public Works Dave is Ross, Administrative Services Director Sarah Joiner, Accountant/Office Manager Cindy Higby and Ci nClerk Karen Jost Committee: Finance and Investment Committee Members Lalla Stark(Chair), Lall Jain, Craig Jones and Roy Rogers 2. STUDY SESSION WITH THE FINANCE AND INVESTMENT COMMITTEE REGARDING PROPOSED FY 04-05 OPERATING AND CAPITAL IMPROVEMENT BUDGET Administrative Services Director Sarah Joiner distributed a summary report to the Council and Finance and Investment Committee that included highlights of the proposed Operating and Capital Improvement Program Budgets for FY 2004-2005. Joiner explained that she was seeking input from the Council at the study session for any changes to the draft budget before them. She noted that the Finance and Investment Committee had met and reviewed the budget and a Public Hearing on the budget had been scheduled for the Special City Council Meeting of June 16, 2004. Council will consider adoption of the budget at that meeting. Joiner added that the budget would return to Council mid-year for review and adjustments. Craig Jones, Finance and Investment Committee, offered the suggestion that Council consider approving the budget with a contingency appropriation that could be drawn from during the year for additional expenditures. The Committee and City Council concurred that this was a good suggestion and would be considered. It was agreed that the Town should have a goal of a balanced budget with stable reserves. A brief discussion ensued regarding the escalating costs of employee benefits. It was determined that the Town's costs are consistent with industry trends and increases are due to the rising costs in health and retirement benefits. Revenue sources were discussed. Council directed staff to prepare reports on traffic impact fees and 911 fees and forward them to Council for review at a future date. Council and the Committee discussed the available options for paying for the new Town Hall. It was determined that with the recent escalation of interest rates, it would be advantageous for Council to make a decision regarding borrowing funds for the project. Council will agendize this issue for consideration at the July 15, 2004 City Council meeting. They requested input from the Finance and Investment Committee. The Finance and Investment Committee reported that they have discussed the possibility of an exchange of Town owned property for the Bullis School site. City Attorney Steve Mattas advised that it would be appropriate to agendize any further discussion of this concept to a future meeting. Lalla Stark, Finance and Investment Chairman, offered to approach the School District and will report out to Council at the July 15, 2004 City Council Meeting. 3. PRESENTATIONS FROM THE FLOOR 4. ADJOURNMENT The City Council Special Meeting was adjourned at 6:00 pm. Respectfully submitted, Karen Jost City Clerk The minutes of the June 2, 2004 Special City Council Meeting were approved at the June 16, 2004 Special City Council Meeting.