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Meeting Minutes September 8, 2004 Town of Los Altos Hills City Council and Planning Commission Special Meeting New Town Hall Committee Meeting Wednesday, September 8, 2004 6:00 pm Multi-Purpose Room, Bullis School 25890 Fremont Road, Los Altos Hills 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Kerr called the Special Meeting of the City Council and Planning Commission (New Town Hall Committee) to order at 6:00 p.m. in the Multi-Purpose Room of Town Hall's Temporary Offices at Bullis School. Present: Mayor Mike O'Malley, Mayor Pro Tem Breene Kerr, Councilmember Dean Warshawsky, Planning Commissioners Carl Cottrell, Bill Kerns (6:20pm) Jean Mordo and Committee Members John Radford (6:30pm) and Al Whaley Absent: Committee Member Jim Downey Staff. City Manager Maureen Cassingham and City Clerk Karen Jost • 2. RECESS: Site visit to new Town Hall construction project, 26379 Fremont Road, Los Altos Hills. The Committee recessed to the new Town Hall building site at 6:10 p.m. Peter Duxbury, project architect, distributed site plans. The Committee walked the site and reviewed the foundation turn around area and the entry laza. The circulation pattern inside and _ � Yp outside the facility was discussed. Duxbury reviewed the Council Chambers design and elaborated on the elements that would provide light and the feeling of"openness" to the building. Mayor Pro Tem Kerr noted the appearance of a substantial setback in the front of Town Hall and questioned if it would be appropriate to use this for off street parking. -Duxbury,noted that.he would be hesitant to use any of the site in this area for parking. He explained his vision for the front of the building that included a small lawn area and a path. The Committee inspected the existing landscaping and discussed the option of saving the established trees. It was noted that there had been some damage done during the installation of the storm drains. The Town's arborist had reviewed the trees and a program of watering the existing landscape had been scheduled. Tony Vierra, TBI Construction Management, summarized the construction progress to date and reviewed the project schedule with the Committee. He explained that weekly on-site construction meetings that would include TBI, Duxbury Architects and Council representatives. had been scheduled for the duration of the new Town Hall project. 1 September 8,2004 Special City Council and Planning Commission Meeting New Town Hall Committee Meeting