03/09/2004 - Laserfiche WebLink

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i MOTION SECONDED AND CARRIED: moved by Kerr, seconded by O'Malley and • passed unanimously by the Council to authorize the Mayor to sign a letter on behalf of the Town to the Valley Transportation Authority from the North Peninsula Cities. 3. NEW BUSINESS 3.1 Consideration of a Policy for Engagement of Consultants by New Town Hall Sub-Committees Councilmember Kerr explained that during the design phase of the Town Hall project, several Town Hall Subcommittees had engaged consultants and the question has arisen whether or not the consultants could later bid on the project. Kerr has requested an opinion from City Attorney Steve Mattas. Mattas explained that in order to limit the participation of the consultant in the bid process, it would be necessary to specify that limitation as the Council's policy in the agreement/contract for the consultant's services during the design phase; otherwise the consultant is permitted to bid. It is important that the work that the consultants do be generic in nature and the design be appropriate for all bidders. The consulant's work should not limit others from participating in the bid process. 4. UNFINISHED BUSINESS 4.1 Project Status Report and Design Update—Peter Duxbury, Duxbm Architects • Proposed changes to Council Chamber Design to Accommodate Audio Visual Production Peter Duxbury reported that after reviewing comments from the A-V consultant and the Subcommittee, he has made several changes to the Council Chamber design. The most notable change is to the window grouping behind the dais. Duxbury explained that he has changed the feature to 2 smaller windows to accommodate a larger video screen. He is very pleased with the adaptations and believes that architecturally it has more appealing proportions. Al Whaley, commented that Peter has been very flexible and open to the Subcommittees requests. They are also requesting the addition of curtains or fabric wrapped baffled fronts to soften the acoustics of the room. After a brief discussion, the Committee by consensus, approved the Council Chamber design modifications and the use of fabric wrapped panels for the acoustical requirement. They agreed to have design consultant Pam Penington review the fabric panels. Al Whaley reported that he had been working closely with the audio-visual consultant to identify the AV system component list and specifications. The drawings are progressing but aren't ready to have the AV detail added. He explained that the system is being • designed to be easily adapted from the minimal requirements of the budget to an upgraded and expanded system. Whaley explained that the lighting system as originally 2 Special City Council and Planning Commission Meeting March 9,2004