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4.3 Options for Relocation of Town Operations During Construction • The Committee and Mirenda considered on site relocation options for Town Hall. TBI proposed that staff could stay in their present location during the construction of the parking lot and then moved to temporary trailers on the new lot once it was completed. Sanitary sewer lines and water line connections are available. Two double-wide trailers will provide+/- 3,000 square feet of space. • Status Report on Negotiations with Los Altos School District for Lease of Bullis School Councilmember Kerr reported that the offer had been made to the LASD for the lease of Bullis School for up to 15 months starting in May. The District directed their staff to begin lease negotiations with the Town. He expects to have a negotiating session with the District later this week. 5. REPORTS FROM SUBCOMMITTEES 5.1 Green Energy Program Status Report—Councilmember Kerr Councilmember Kerr distributed a report on the Green Energy Program. Kerr announced that he had received approval from the California Energy Commission for the Energy Conservation Assistance Loan in the amount of$160,000 for the Town Hall project. The loan terms are 15 years payback at 3.95% interest. Loan payments will be made from the • energy cost savings from the implementation of the program. Kerr reviewed the components of the program and the energy use and cost summary calculations. Two different solar system designs are being proposed. Kerr explained that he would like to bid both options; Option 1 would be less expensive and include only solar roof panels and could require a smaller loan amount with the PG&E rebates calculated in the cost; and, Option 2 with the addition of the ground solar panels, would be more costly but include higher PG&E rebates. Following review of the proposals, the Committee directed the Architect to review noise levels from the proposed energy saving equipment and return to the Committee with a report at the next meeting. The Committee also requested that additional attention be paid to the aesthetics of the proposed solar trackers and that modifications be made to mitigate or screen their appearance in the orchard. The Committee agreed that both designs should be prepared as bid packages. 5.2 Subcommittee Updates from Donor Wall, Council Chambers Design and Information Technology, Staff Offices Requirement, Heritage House and Project Budget Duffy Price, Donor Wall Chairman, distributed a draft press release "Opportunity for residents to create a donor wall."to the Committee for review and Council approval. The • expected release date of the item is March 31. Price noted that she will be seeking funds for a publicity brochure at a later date. The subcommittee will have a station at the Town 4 Special City Council and Planning Commission Meeting March 9,2004