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Tony Mirenda, TBI, recommended that the Town seek a second opinion on the recommendations of the present soils engineer for the foundation requirements. The iCommittee directed TBI to seek such an opinion. PASSED BY CONSENSUS: To direct Councilmember Kerr to sign the contract with the soils engineer if the outstanding issues are resolved. 3.3 Discussion of Staff Tasks and Responsibilities with the New Town Hall Process Item continued to a future meeting. 4. UNFINISHED BUSINESS 4.1 Discussion of Budget/Construction Update—TBI Consultants Tony Mirenda, President, TBI, distributed an updated budget analysis for the Town Hall project. It included cost comparisons to the Goldman estimated costs and the earlier budget information (October 10, 2003) that had been developed by TBI. Mirenda explained that the scope of the project has increased but projected costs have gone down. Mirenda reviewed the handout with the Committee. He noted that the contingency amount has been adjusted from 10% to 7.5% due to the project plans nearing completion. The project is "on budget" including the addition of limited landscaping, off site work along Fremont Road, and additional hardscape. • Discussion of the Town Hall Progress Budget dated 02/10/04 ensued. At its conclusion, the Committee requested a reconciliation of the budget numbers as presented. Mirenda will provide the Committee with the requested information at their next scheduled meeting. 4.2 Project Status Report and Design Update—Peter Duxbury, DuxbM Architects Peter Duxbury gave a brief presentation on the interior materials that will be used for the project. He provided samples for the Committee to review. Duxbury explained that the palette and materials are simple, cost effective and very utilitarian. He is investigating the possibility of recycling some of the existing redwood into the new Council Chambers. Duxbury noted that 10 sun tunnels have been added along the perimeter of the building, work room and restrooms as part of the green energy program. 5. REPORTS FROM SUBCOMMITTEES 5.1 Consideration of Construction Management Firm—Mayor Pro Tem O'Malley Councilmember Warshawsky, Jim Downey Jim Downey reported that his Subcommittee had met with representatives from Swinerton Consulting and Toeniskoetter & Breeding (TBI) and studied their respective proposals for construction management services. Downey reviewed the proposals with the Committee. It was his opinion that there were unknown costs associated with the 3 Special City Council/Planning Commission Meeting Minutes February 10,2004