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5. REPORTS FROM SUBCOMMITTEES <br /> • • Project Budget <br /> Mayor Pro Tem O'Malley will develop a budget and finite costs for the New Town Hall. <br /> The goal is to keep the budget at $3,764,924. There are no plans to incorporate expected <br /> donation funds. <br /> Councilmember Kerr stated that he would like to revisit the construction management <br /> options and competitors to TBI. Mayor Pro Tem O'Malley, Jim Downey and Dean <br /> Warshawsky volunteered to undertake this task. This was viewed by the Committee as a <br /> high priority. <br /> • Donor Wall <br /> Duffy Price distributed minutes from the Subcommittee's first meeting. The group is <br /> entertaining different options for donor recognition. The purpose of the donor wall was <br /> identified as: 1) developing a community consensus for the project, 2) building a sense of <br /> community, and 3) raising fiends. The wall and colorful tiles will also enhance the space. <br /> The donor wall is tentatively planned to have 450 tiles, sold for $300 each. This would <br /> generate approximately $135,000. A second wall around the heritage oak is being <br /> proposed that would hold 240 tiles to be sold for $500 each raising $120,000. Donor <br /> funds will be used to supplement the Town Hall project budget. <br /> Price explained that the Subcommittee will design the marketing approach for the project <br /> in the upcoming months and a formal announcement of the donor drive will be made in <br /> March. Guidelines for the wall participation have not yet been established. <br /> • John Radford volunteered for the Subcommittee. He questioned the pricing of the tiles <br /> considering there is such a limited number to be marketed. <br /> MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Radford <br /> and passed unanimously to approve in concept the donor wall(s), to set prices at a later <br /> date and to give direction to the Subcommittee to continue on course and entertain other <br /> donation suggestions at a later date. <br /> • Council Chamber Design <br /> Al Whaley distributed a report from the Subcommittee. They have made site visits to <br /> Redwood City, Portola Valley and Woodside to tour Council Chambers. Visits are <br /> scheduled for Sunnyvale and Foster City. The group is still in the investigation phase. <br /> They are working with the Information and Technology Subcommittee to formulate a <br /> "needs" assessment and budget analysis of the project. <br /> The Committee discussed the option of community access cable channels for the New <br /> Town Hall. It was noted that the Town is in the process of renewing the franchise with <br /> Comcast. Mayor Pro Tem O'Malley volunteered to investigate the possibility of <br /> acquiring these channels. <br /> • Green Energy Program <br /> Councilmember Kerr reported that he had been investigating the "Savings by Design" <br /> program that is offered by PG&E. The building must be built to a higher standard that <br /> • Title 24 to qualify and the expectation is to have a 20% savings of energy needs. His <br /> 2 <br /> City Council/Planning Commission Special Meeting <br /> November 10,2003 <br />