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10/06/2003
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10/06/2003
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2/25/2015 3:26:54 PM
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Minutes
Date
2003-10-06
Description
New Town Hall Committee Special Meeting Minutes - City Council and Planning Commission
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• Council Chamber Design <br /> Members: Planning Commissioner Cottrell,Al Whaley, and John Hartpootlian- <br /> Help design the layout and configuration of Council Chambers, AV system, <br /> lighting, display/artwork, furniture and dais. Research other Town Halls <br /> • The Project Budget <br /> Members: Mayor Pro Tem O'Malley and Jim Downey-Make decisions on how to <br /> allocate the project budget: furniture/equipment, soft costs/professional fees, <br /> office equipment, IT, landscape, Staff/office relocation. <br /> • Information Technology(IT) <br /> Members: Al Whaley and John Harpootlian-Review all Information Technology <br /> requirements,needs and future goals. Package information to be useful to the <br /> Design Team. Coordinate with IT Committee and Staff. <br /> • Staff Offices Requirements <br /> Members: Planning Commissioner Mordo and Vicki Oldberg <br /> Planning Director Carl Cahill will assist with planning and operation needs. <br /> Furniture/equipment selections and purchases. <br /> • Heritage House Program/Use <br /> Members Elayne Dauber and Al Whaley-Sheriffs Office, Emergency Operations <br /> Committee, History room, facility upgrades. Interface with New Town Hall.. <br /> PASSED BY CONSENSUS: The New Town Hall Committee would like to see the <br /> Council Chambers design widened "as much as is practical". The present longer, <br /> narrower design was considered less friendly and they directed the Architect to <br /> incorporate the changes to the Council Chambers into the final design to be presented to <br /> • Council <br /> Councilmember Kerr thanked Peter Duxbury for all of his efforts. He noted that Peter had <br /> designed a building that fits the style criteria the residents had selected and taken their <br /> input and translated an idea into a real building very successfully. <br /> 4. UNFINISHED BUSINESS <br /> 4.1 Status Report on the Pricing of the New Town Hall Project <br /> Anthony Mirenda, Toeniskoetter & Breeding, Inc., addressed the Committee. He <br /> distributed spreadsheets with the latest cost projections for the New Town Hall project. <br /> Soft and hard costs, including the relocation of staff, were included in the total estimated <br /> project cost. Changes that had been made to the original estimate to reduce the overall <br /> project cost included: changes in building materials where appropriate from wood to <br /> steel; a reduction in the furnishings budget; and reduction in the sound and video budgets. <br /> Mirenda said he was confident that the numbers were an accurate representation of the <br /> project costs and would be viable for a year. <br /> • <br /> City Council/Planning Commission Special Meeting <br /> October 6,2003 <br />
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