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former Water District building as a space for the EOC and Sheriff. Duxbury added he would also consider using the Heritage House for possible meeting space and archives. • Committee Discussion ensued. Committee comments included the following: • The new Town Hall should have space for growth. It will serve the community for many years and there should be additional flexible space even if it is uncommitted at this time. • The floor plan needs additional meeting space—including outdoor meeting areas. • Review the possibility of more restroom facilities. • The staff"break room" could serve a dual purpose and mixed use as a meeting/conference space. • Investigate cost saving materials-i.e. formica and"distress sales"for office equipment. • The Water District building should be considered as a potential site for the EOC and Sheriff—rehabilitation costs should be a factor in determining the appropriateness of this plan. Following discussion, Duxbury agreed to meet with Town staff to review the new concepts and to get a better understanding of the circulation and work flow between planning, building and the engineering staff. Duxbury explained his tentative timeline for the project: 1) initially, to develop the plan more thoroughly with an emphasis on functionality; 2) develop elevations for the New Town Hall Committee to review; 3) to finalize the plan and build a model. Duxbury has set September as a target date for the Planning Commission Hearing. Duxbury noted he had meet with the neighbors of the site prior to the Committee meeting. The neighbors expressed a desire to maintain and enlarge the redwood grove screen; maintain the existing pathway; reclaim and revitalize the orchard; minimize noise creating issues such as garbage pick-up; relocate the generator and preserve the Heritage House. 3.2 Discussion of Purissima Hills Water District Office Relocation on Site The Committee expressed its concern that the new facility be compatible with the design of the new Town Hall. The new District Office will be approximately 1800 square feet and appears suited to the site and build able within the Town's setbacks. 3.3 Discussion of Timeline and Financing Options for the New Town Hall The Committee recommended investigating off site space for the relocation of staff during the construction phase of the project. It was suggested that rental space may be more cost effective than on site trailers. Peter Duxbury suggested that the Committee consider using a firm that serves the dual purpose of a construction manager and general contractor. He suggested the Committee i 2 Special City Council Meeting July 14,2003 Meeting Minutes