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Meeting Minutes May 13, 2003 Town of Los Altos Hills City Council Special Meeting Tuesday, May 13, 2003 6:15 P.M. Bullis-Purissima School Multi Purpose Room 25890 Fremont Road, Los Altos Hills 1. CALL TO ORDER, ROLL CALL,AND PLEDGE OF ALLEGIANCE Councilmember Kerr called the Special Meeting of the City Council to order at 6:15 p.m. in the Multi-Purpose Room at Bullis-Purissima School Present: Councilmembers Kerr, O'Malley and Warshawsky, Planning Commissioners Kerns and Cottrell, Committee Members Downey, Radford, Whaley and Oldberg Absent: Committee Member Mordo Staff: City Manager Maureen Cassingham and City Clerk Karen Jost • 2. APPROVAL OF MEETING MINUTES—May 6, 2003 MOTION SECONDED AND CARRIED: Moved by Kerr, seconded by O'Malley and passed unanimously to approve the minutes of the May 6, 2003 Special City Council Meeting. 3. NEW BUSINESS 3.1 Architect Interviews Carter J. Warr, CJW Architecture—6:30-7:00 pm Prior to the interview of Carter Warr, CJW Architects, Councilmember Kerr reported that he had visited the offices of CJW Architects in Portola Valley. Carter Warr-was introduced to the Committee. He introduced the Project Architect, Kevin Schwarckopf. Warr distributed his fee estimate for architectural and engineering design services for the new Town Hall and presented a brief overview of his firm and his qualifications. Mr. Warr described his firm as a full service organization with a client base of approximately 50% Residential and 50% Institutional. He feels comfortable with the project as it has been presented to him, specifically: $2.5 million building budget; the rural design of the building, which is very cost effective in its simplicity; and using a time and materials not-to-exceed agreement for his services for the project. Warr added that • the proposed 8,000 square foot facility could be built for a cost of$310 per square foot. 1 Special City Council Meeting May 13,2003