HomeMy WebLinkAbout05/06/2003 Meeting Minutes
May 6, 2003
Town of Los Altos Hills
City Council Special Meeting
Tuesday, May 6, 2003 7:00 P.M.
Town Hall Council Chambers, 26379 Fremont Road
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Councilmember Kerr called the Special Meeting of the City Council to order at 7:05 p.m.
in Council Chambers at Town Hall.
Present: Councilmembers Kerr, O'Malley and Warshawsky, Planning
Commissioners Kerns and Cottrell, Committee Members Downey,
Mordo, and Radford
Absent: Committee Members Oldberg and Whaley
Staff. City Manager Maureen Cassingham and City Clerk Karen Jost
• 2. APPROVAL OF MEETING MINUTES—March 11,2003 and April 15, 2003
PASSED BY CONSENSUS: To approve the Minutes of March 11, 2003 and April 15,
2003 as presented.
3. NEW BUSINESS
3.1 Review of Architects Proposals
Following Committee discussion it was decided to reduce the pool of architect candidates
to three.
PASSED BY CONSENSUS: To eliminate John Goldman, Goldman Architects, from
consideration. It was noted that he had not responded specifically to the Committee's
requests in his proposal and historically, his building costs accelerated as the former
Town Hall project progressed forward.
PASSED BY CONSENSUS: To eliminate David Arkin, Arkin-Tilt Architects, from
consideration. It was noted that his Sustainable Style design had received the lowest vote
count from the residential preference poll. The Committee also expressed its preference
for selecting a local architect. This would allow the architect of record to be available on
a regular basis during the construction process if problems or questions should surface.
I
PASSED BY CONSENSUS: To select Barry Nathan as a finalist and to include him in
• the interview process. Nathan was selected because his Rural Style design had received
the most votes and he is a local architect.
PASSED BY CONSENSUS: To select Carter Warr, CJW Architecture, as a finalist and
to include him in the interview process. After reviewing the CJW proposal, the
Committee noted his experience in designing local public buildings and the location of
his firm in Portola Valley as reasons for his inclusion.
PASSED BY CONSENSUS: To select Peter Duxbury, Duxbury Architects, as a finalist
and to include him in the interview process. The Committee noted the residents positive
comments to his Craftsman Style design, his experience in designing homes in Los Altos
Hills and working with the Town's building requirements and the location of his firm in
Los Altos as reasons for selecting him as a finalist. The Committee expressed concerns
that Duxbury had limited experience in designing public facilities.
3.2 Discussion of Architect Interviews Tentatively Scheduled for May 13, 2003
Following Committee discussion, it was decided to schedule the three architect finalists
for interviews of thirty minutes, with a break of fifteen minutes between interviews to
allow for Committee comments.
The interview schedule is as follows: CJW Architecture 6:30 — 7:00 pm, Barry Nathan
7:15—7:45 pm and Duxbury Architects 8:00—8:30 pm.
PASSED BY CONSENSUS: To advise each candidate to be prepared to discuss the
following:
1. FEES: The Committee wishes to view the costs related to the design of the
building as a complete package of services. Please provide a hard number
estimate for all architect fees; consultant bills (with markup); reimbursables;
travel time and expenses; construction consultation visits; etc. This number
should reflect the total project related billings the Town can expect from your
firms participation in the project. Use a construction cost of$2.5 Million for the
purposes of preparing this estimate.
2. RURAL DESIGN: Be prepared to comment on the Rural Design(the
design preferred by the largest number of Town residents) and how you propose
to build it for the $2.5 Million(construction cost) figure. What challenges do
you see with the project?
3. QUALIFICATIONS: Let us know why you feel you are qualified for this
project. What, in particular makes it likely that you can successfully design a
cost effective, economical solution for this important civic building?
4. TIMELINE: Be prepared to discuss you schedule and how the design
process can be completed in a timely manner.
Chairman Kerr agreed to send a letter to each architect outlining the questions that the
Committee would like addressed during the interview process.
4. UNFINISHED BUSINESS
None
5. SUBCOMMITTEE REPORTS
None
4. PRESENTATIONS FROM THE FLOOR
None
4.ADJOURNMENT
There being no further new or unfinished business,the Special City Council Meeting of
May 6, 2003 was adjourned at 8:30pm.
Respectfully submitted,
Kartminutes
The e May 6,2003 Special City Council Meeting were approved at the May
13, 2003 Special City Council Meeting