HomeMy WebLinkAbout02/04/2003 Meeting Minutes
February 4, 2003
Town of Los Altos Hills
City Council Special Meeting
Tuesday, February 4, 2003 7:00 P.M.
Town Hall, 26379 Fremont Road
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Councilmember Kerr called the Special Meeting of the City Council to order at 7:02 p.m. in the
Council Chambers at Town Hall.
Present: Councilmembers Kerr, O'Malley and Warshawsky, Planning
Commissioner Kerns and Cottrell, Committee Members Downey,
Mordo, Oldberg, Radford and Whaley
Absent: None
Staff: City Manager Maureen Cassingham, and City Clerk Karen Jost
Press: None
• 2. APPROVAL OF MEETING MINUTES January 14, 2003
MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Downey and
passed unanimously to approve the Minutes of the January 14, 2003 City Council Special
Meeting with the following correction: Item 2.4, page 3 should read, "reduce the footprint to less
than 7100 square feet, reduce the height, use less expensive materials, the savings would not
have been substantial."
3. NEW BUSINESS
3.1 Introduction of Architects, Project Discussion and Tour of Facility
Councilmember Kerr introduced the four architects who have been asked to participate in the
style development phase of the new Town Hall.
• Barry Nathan, Rural design, registered Architect since the 1970's and
presently associated with a firm in Palo Alto. His work has encompassed
a wide range of'designs for residential and assembly buildings. Mr.
Nathan was responsible for the illustrations of a proposed new Town
Hall with a rural design element that were distributed by a LAH citizens
group. Nathan added that he is looking forward to having an opportunity
to develop a more interesting design.
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• John Goldman, Mission design, Goldman Architects of San Francisco,
Architect of record for the originally approved new Town Hall.
Goldman explained his updated rendering representation of the Mission
style would be of a simpler nature than his previous design.
• David Arkin and Anni Tilt, Sustainable/Ecological design, of Arkin Tilt
Architects of Albany. Their designs are energy and resource efficient.
Recent work includes the Youth Hostel at Hidden Villa and an award
winning residential design. They are presently working with the City of
Palo Alto for a gateway facility.
• Peter Duxbury, Craftsman design, Duxbury Architects of Los Altos.
Duxbury has been an Architect since 1977. He has done numerous
residential designs for Los Altos and Los Altos Hills residents. Duxbury
noted that he is very familiar with the area and is looking forward to the
proj ect.
The meeting was recessed at 8:00 pm to allow the architects and Committee Members to
participate in a tour of Town Facilities. The meeting was reconvened at 8:20 pm in Council
Chambers. Following some discussion, the architects agreed to a February 24, 2003 target date
for submittal of their respective style renderings. The designs will be presented to the
Committee at their February 25, 2003 meeting in a 24x36 hard format with narratives and
reviewed by the City Council before being displayed in Council Chambers for public viewing.
• 3.2 Consideration of Agreement between the Town and Selected Architects
Councilmember Kerr explained the agreement the Committee Members had before them. He had
requested the City Attorney to draft an agreement between the Town and the architects. Kerr
noted the agreement ensured the Town would own the renderings (product) and were under no
obligation to the architect for further employment. Committee members were asked to email
suggestions regarding the agreement to the City Clerk by February 6, 2003. Comments and
suggestions would be forwarded to the City Attorney and Councilmember Kerr.
PASSED BY CONSENSUS: To approve the Agreement between the Town and the Architects
with suggested modifications. Councilmember Kerr will work with the City Attorney to
expedite the Agreement and make it available to the Architects for signing by February 24, 2003.
4. UNFINISHED BUSINESS
4.1 Committee Assignment to Development Website Information
PASSED BY CONSENSUS: To appoint a Website Subcommittee of Bill Kerns and Al Whaley
to work with the Town's technical consultants to develop a page on the Town website to
disseminate 'information on the New Town Hall project. Councilmember O'Malley will serve as
a liaison to the Subcommittee.
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February 4,2003
4.2 Discussion of Town Newsletter Article
• The architects will work with Duffy Price, Editor of the Town Newsletter, to have sketches and
narratives of their designs in the next issue.
4.3 Discussion of Functional Requirements for New Town Hall
Town staff was directed to review the Goldman Floor Plan and Building Program for functional
requirements of Town Hall. An executive summary will be developed and submitted to the
Committee for consideration at their next meeting
5. COMMITTEE REPORTS—None
6. PRESENTATIONS FROM THE FLOOR
Liz Dana, 25700 Bassett Lane, distributed a memo with several sketches of her ideas for a new
Town Hall to the Committee and participating architects.
Sandra Humphries, 26238 Fremont Road, noted that Town Committees would appreciate if the
Committee would consider storage space for their materials in the design of the new Town Hall.
Duffy Price, 25435 Anacapa Drive, suggested the Committee visit the- Town of Woodside's
meeting space. It was designed.with the intent to facilitate harmony and she hoped similar design
• ideas could be incorporated into the new Town Hall plan.
John Harpootlian, 25435 Anacapa Drive, conveyed his recent experiences to the committee-
regarding site visits to various cities' Council Chambers and meeting rooms. He noted the
Mayor's interest in having adequate space for audio/visual requirements for meeting spaces
which was not fully addressed in the previous Town Hall design.
7. ADJOURNMENT
There being no further new or old business to discuss, the Special Meeting of the City
Council New Town Hall Committee was adjourned at 9:00 p.m.
Res fully Sub itted,
Karen Jos
City Cle
The minutes of the February 4, 2003 Special City Council Meeting were approved at the
February 25, 2003 Special City Council Meeting.
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