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HomeMy WebLinkAbout02/04/2003 Meeting Minutes February 4, 2003 Town of Los Altos Hills City Council Special Meeting Tuesday, February 4, 2003 7:00 P.M. Town Hall, 26379 Fremont Road 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Councilmember Kerr called the Special Meeting of the City Council to order at 7:02 p.m. in the Council Chambers at Town Hall. Present: Councilmembers Kerr, O'Malley and Warshawsky, Planning Commissioner Kerns and Cottrell, Committee Members Downey, Mordo, Oldberg, Radford and Whaley Absent: None Staff: City Manager Maureen Cassingham, and City Clerk Karen Jost Press: None • 2. APPROVAL OF MEETING MINUTES January 14, 2003 MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Downey and passed unanimously to approve the Minutes of the January 14, 2003 City Council Special Meeting with the following correction: Item 2.4, page 3 should read, "reduce the footprint to less than 7100 square feet, reduce the height, use less expensive materials, the savings would not have been substantial." 3. NEW BUSINESS 3.1 Introduction of Architects, Project Discussion and Tour of Facility Councilmember Kerr introduced the four architects who have been asked to participate in the style development phase of the new Town Hall. • Barry Nathan, Rural design, registered Architect since the 1970's and presently associated with a firm in Palo Alto. His work has encompassed a wide range of'designs for residential and assembly buildings. Mr. Nathan was responsible for the illustrations of a proposed new Town Hall with a rural design element that were distributed by a LAH citizens group. Nathan added that he is looking forward to having an opportunity to develop a more interesting design. 1 Special City Council Meeting Minutes February 4;2003 • John Goldman, Mission design, Goldman Architects of San Francisco, Architect of record for the originally approved new Town Hall. Goldman explained his updated rendering representation of the Mission style would be of a simpler nature than his previous design. • David Arkin and Anni Tilt, Sustainable/Ecological design, of Arkin Tilt Architects of Albany. Their designs are energy and resource efficient. Recent work includes the Youth Hostel at Hidden Villa and an award winning residential design. They are presently working with the City of Palo Alto for a gateway facility. • Peter Duxbury, Craftsman design, Duxbury Architects of Los Altos. Duxbury has been an Architect since 1977. He has done numerous residential designs for Los Altos and Los Altos Hills residents. Duxbury noted that he is very familiar with the area and is looking forward to the proj ect. The meeting was recessed at 8:00 pm to allow the architects and Committee Members to participate in a tour of Town Facilities. The meeting was reconvened at 8:20 pm in Council Chambers. Following some discussion, the architects agreed to a February 24, 2003 target date for submittal of their respective style renderings. The designs will be presented to the Committee at their February 25, 2003 meeting in a 24x36 hard format with narratives and reviewed by the City Council before being displayed in Council Chambers for public viewing. • 3.2 Consideration of Agreement between the Town and Selected Architects Councilmember Kerr explained the agreement the Committee Members had before them. He had requested the City Attorney to draft an agreement between the Town and the architects. Kerr noted the agreement ensured the Town would own the renderings (product) and were under no obligation to the architect for further employment. Committee members were asked to email suggestions regarding the agreement to the City Clerk by February 6, 2003. Comments and suggestions would be forwarded to the City Attorney and Councilmember Kerr. PASSED BY CONSENSUS: To approve the Agreement between the Town and the Architects with suggested modifications. Councilmember Kerr will work with the City Attorney to expedite the Agreement and make it available to the Architects for signing by February 24, 2003. 4. UNFINISHED BUSINESS 4.1 Committee Assignment to Development Website Information PASSED BY CONSENSUS: To appoint a Website Subcommittee of Bill Kerns and Al Whaley to work with the Town's technical consultants to develop a page on the Town website to disseminate 'information on the New Town Hall project. Councilmember O'Malley will serve as a liaison to the Subcommittee. 2 Special City Council Meeting Minutes February 4,2003 4.2 Discussion of Town Newsletter Article • The architects will work with Duffy Price, Editor of the Town Newsletter, to have sketches and narratives of their designs in the next issue. 4.3 Discussion of Functional Requirements for New Town Hall Town staff was directed to review the Goldman Floor Plan and Building Program for functional requirements of Town Hall. An executive summary will be developed and submitted to the Committee for consideration at their next meeting 5. COMMITTEE REPORTS—None 6. PRESENTATIONS FROM THE FLOOR Liz Dana, 25700 Bassett Lane, distributed a memo with several sketches of her ideas for a new Town Hall to the Committee and participating architects. Sandra Humphries, 26238 Fremont Road, noted that Town Committees would appreciate if the Committee would consider storage space for their materials in the design of the new Town Hall. Duffy Price, 25435 Anacapa Drive, suggested the Committee visit the- Town of Woodside's meeting space. It was designed.with the intent to facilitate harmony and she hoped similar design • ideas could be incorporated into the new Town Hall plan. John Harpootlian, 25435 Anacapa Drive, conveyed his recent experiences to the committee- regarding site visits to various cities' Council Chambers and meeting rooms. He noted the Mayor's interest in having adequate space for audio/visual requirements for meeting spaces which was not fully addressed in the previous Town Hall design. 7. ADJOURNMENT There being no further new or old business to discuss, the Special Meeting of the City Council New Town Hall Committee was adjourned at 9:00 p.m. Res fully Sub itted, Karen Jos City Cle The minutes of the February 4, 2003 Special City Council Meeting were approved at the February 25, 2003 Special City Council Meeting. • 3 Special City Council Meeting Minutes February 4,2003