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Meeting Minutes <br /> January 14, 2003 <br /> Town of Los Altos Hills <br /> City Council Special Meeting <br /> Tuesday, January 14, 2003 7:00 P.M. <br /> Town Hall, 26379 Fremont Road <br /> 1. CALL TO ORDER,ROLL CALL,AND PLEDGE OF ALLEGIANCE <br /> Councilmember Kerr called the Special Meeting of the City Council to order at 7:10 p.m. in the <br /> Council Chambers at Town Hall. <br /> Present: Councilmembers Kerr, O'Malley and Warshawsky, Planning <br /> Commissioner Kerns, Committee Members Downey, Radford and <br /> Whaley <br /> Absent: Planning Commissioner Cottrell, Committee Members Mordo and <br /> Oldberg <br /> Staff: City Manager Maureen Cassingham, and City Clerk Karen Jost <br /> • Press: Scott Wong, Los Altos Town Crier <br /> 2. NEW BUSINESS <br /> 2.1 Project Status Report and Brown Act Overview <br /> City Manager Maureen Cassingham explained the requirements of the Brown Act as it <br /> pertains to Special City Council Meetings. Due to the participation of three <br /> Councilmembers on the Committee for the New Town Hall, all meeting requirements <br /> that are applicable to City Council Meetings must be fulfilled. Meetings must be noticed <br /> 24 hours in advance, agendas must be posted, all five Councilmembers informed, the <br /> press notified and public attendance accommodated. To take final action on budget <br /> items, all three Councilmembers must vote in the affirmative or the request returns to the <br /> Council as a whole for action. If the Committee establishes subcommittees, it has been <br /> recommended by the City Attorney that one Councilmember be a member. <br /> Cassingham reviewed the history of the Town Hall project for the Committee. She joined <br /> Los Altos Hills in 2001 and in May of that year was directed by Council to develop the <br /> RFP for architectural services. Five firms were interviewed by Council and ultimately <br /> John Goldman was selected for the project. His initial agreement was signed in August <br /> 2001 for the conceptual development of a building program and preliminary design <br /> services. Additional amendments to his contract, called for the development of a <br /> • schematic with design elements and construction bid documents. Goldman and his firm <br /> were engaged for architectural services and to coordinate and hire all sub-consultants for <br /> 1 January 14,2003 <br /> Special City Council Meeting <br />