10/16/2003 - Laserfiche WebLink

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6. NEW BUSINESS 6.1 Councilmember Appointment to the Santa Clara Valley Transportation Authority(VTA)—Alternate Member 2004 and 2005 MOTION SECONDED AND CARRIED: Moved by Warshawsky, seconded by Cheng and passed unanimously to appoint Councilmember Kerr to the Santa Clara County Transportation Authority as an Alternate Member for the years of 2004 and 2005. Mayor Cheng suggested that membership on the VTA Policy Advisory Board would be complementary to this appointment and requested that it be placed on the next City Council agenda for consideration. 6.2 Consideration of Request for Redaction of Information from Approved Minutes Posted on the Town's Website City Clerk Karen Jost briefly summarized her staff report for Council. She explained that staff has received two requests for redaction of address information during the last several months. These have been the only such requests that she has received since assuming her position in November of last year. Jost noted that the initial request was from an individual that will have a high media profile in the next months and is concerned about security issues. Since the last interaction with the attorney for this requestor in September, no further communications in pursuit of this request have been received. The second request from another party called for the redaction of name and address information from archived City Council Meeting Minutes from 1997. Jost noted that in response to these requests, with the approval of the City Attorney, the speaker's card for addressing Council had been modified. Council had before them a sample of the amended form. The Town's card now identifies the address as optional information but name,topic and Town/City of residence as required. City Attorney Mattas added that while understanding the resident's privacy concern, due to the length of time that this information has been on the Town's website on the internet, the information may have been relocated or be available from other sites. He believes it is appropriate to go forward with the changes that have been made and allow speaker's who wish to leave out their street addresses to ensure the privacy that is being requested by these individuals. Mattas explained that staff cannot modify the minutes without approval from Council. Council discussion ensued. They concurred with the City Attorney. MOTION SECONDED AND CARRIED: Moved by Kerr, seconded by Warshawsky and passed unanimously to approve the revised address optional speaker's card for use on a "going forward basis" and to not modify archived and approved minutes on the Town's website. • 4 City Council Special Meeting Minutes October 16,2003