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5. UNFINISHED BUSINESS 5.1 Update on Mayor's Goals 5.1.1 New Town Hall 5.1.1 (a)New Town Hall Committee - Meeting Report of May 13, 2003 —Interview of Architects and Review of Proposals. Councilmember Kerr reported that his Committee had considered proposals from five architects for the New Town Hall project. After reviewing the proposals, the Committee selected three finalists to be interviewed at their May 13, 2003 meeting. Each architect was sent a list of questions that would be asked during the interview including estimates of architectural fees that should include consultant bills, reimbursables, travel time and construction consultant visits using a construction cost of $2.5 million; to comment on the Rural Design; a list of their qualifications; and a project timeline. At the conclusion of the interviews, the Committee unanimously selected Peter Duxbury, Duxbury Architects, to be recommended to the City Council as the architect of record for the New Town Hall project. Kerr reported that the total estimated cost for architectural services including design, consultants, building drawings, obtaining site development approval, permits and supervision of the project is $340,000. Councilmember O'Malley added that an essential part of the selection process had been a reference check of the architects. Of the five proposals received by the Committee, three bids were similar, one did not submit costs with his proposal, but he was the architect on the last project and most likely would be more expensive and one bid was lower but the applicant had not done a similar project for sometime. As a result, the three architects chosen to be interviewed were very similar and the references were an important factor in selecting the architect. Peter Duxbury's references were all favorable. He is well known and respected in Town. Mayor Fenwick asked if Duxbury had designed any buildings that would be familiar to Council. Kerr noted that Duxbury had included in his proposal commercial projects that he has done, but of late, he is primarily involved with private residences in Los Altos, Woodside and Portola Valley. However, many of the homes that he has designed are substantially larger than the Town Hall project and more challenging and elaborate in detail. PASSED BY CONSENSUS: To give direction to staff to work with Councilmember Kerr as the New Town Hall Committee representative, and Peter Duxbury, Duxbury Architects, on a proposed agreement and return to Council for approval. Councilmember Kerr requested that discussion with the Purissima Hills Water District and the siting of their facility in the overall site plan for the New Town Hall be placed on a future agenda. • 3 City Council Meeting Minutes May 15,2003