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• 6.4 Consideration of Gift of Farm Equipment from the Los Altos Hills Historical Society City Manager Maureen Cassingham introduced this item to the City Council. Cassingham explained that Council had before them a staff report that included a letter from the Burkhart — Snell Family offering a donation to the Town of a 1906-07 Bean Company Orchard Sprayer and a letter supporting the donation by the Los Altos Hills Historical Society. The Los Altos Hills Historical Society provided the shelter for the Town's collection of antique farm implements and they are requesting Council's consideration of this gift to be added to the present collection. Cassingham noted that the Historical Society is also requesting the Town staff s assistance in rearranging the farm equipment to accommodate the sprayer and off-loading it from it's trailer to the shelter. Cassingham added that the addition of this donation would not generate any increase in the Town's liability and property insurance costs. Council discussion ensued regarding the appropriateness and condition of the gift Dan Alexander, resident and Vice President of the Los Altos Hills Historical Society, addressed Council. He explained that the sprayer is similar to ones that were used in Los Altos Hills by the Buckhart Brothers to spray the Town's numerous apricot orchards. The Buckhart family home was built in 1923 and still exists on the corner of Fremont Road and La Paloma Road. • MOTION SECONDED AND CARRIED: Moved b Fenwick seconded b Y � Y Warshawsky and passed unanimously to accept the donation of a 1906-07 Bean Company Orchard Sprayer from Carolyn and Don Snell. 6.5 Proposed Policy for Town Proclamations City Manager Maureen Cassingham explained to Council that the proposed policy guidelines had been developed at the suggestion of Mayor Pro Tem Cheng. The guidelines not only address Proclamations but various forms of City Council recognition. Cassingham noted that the guidelines from other cities were researched to assist in the formulation of the policy draft before the Council. Mayor Fenwick stated that the proposed policy guidelines for Proclamations is very similar in nature to the unwritten procedure he has followed as Mayor in evaluating requests for recognition. Fenwick added that it has been at his discretion to move appropriate requests for Proclamations forward to a Council agenda for consideration. Mayor Fenwick added that he is judicious in his review and would like to see the Mayor retain this authority. Fenwick added that Resolutions are all presently agendized for City Council action and there is no change in this procedure suggested in the draft policy guidelines. 4 City Council Meeting Minutes May 1,2003