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The recommendation from the majority of the members of the Safety Committee was to meet at 3:00 p.m. Casey however believed that it was important for the committees to meet at a time that was convenient for volunteers who worked. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by O'Malley and passed unanimously to direct the Safety Committee to meet at 5:00 p.m. on a weekday of their choosing. 5.3 Review of basement ordinance The Planning Director stated that he would be preparing a staff report on this issue for Planning Commission review. Casey stated that the basement ordinance does not clearly address the issue and the Council was seeing unusual requests regarding basements such as the recent bunker issue. Cheng noted that basements should not be seen above ground. Finn and Fenwick believed basements should be encouraged but agreed that the ordinance needed clarification. 5.4 Review of Site Development Process at staff level Casey stated that she would like to see a study session scheduled with Council and staff to discuss the planning process at the staff level with the goal of achieving an • even more efficient process. The Planning Director suggested and Council concurred that this take place when there was a full complement of planning staff on board which would give a more balanced view of the process 5.5 Discussion of Town Code Section 2-2.102(b) concerning Planning Commission Currently there was a section in the Town's Municipal Code which stated that an action of the Planning Commission shall require at least three affirmative votes. In the City Attorney's report she noted that this was added in 1997 when the Commission was reduced from seven to five members. Apparently there was a concern raised at that time that if there was only a quorum of three commissioners two of them would be able to make a decision. Casey believed that the Planning Commission should have the same process as the Council. If there was a quorum of three Councilmembers two of them could make a decision. She further noted that Council had the capability of appealing a Planning Commission decision if they wanted to. O'Malley expressed his concerns about two commissioners being able to make a decision. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Cheng and passed by the following roll call vote to direct the City Attorney to prepare an ordinance amendment deleting section 2-2.102(b) which stated that an action of the • Planning Commission shall require at least three affirmative votes. January 4, 2001 Regular City Council Meeting 4