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REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES • 16. Report and Presentation by the Ad Hoc Infrastructure Committee 1 S was considered in conjunction with _Agenda Item # � Agenda Item #16. Mayor Warshawsky reported being advised by the City Attorney that there were several potential issues of conflicts of interest with Councilmembers and the City Attorney would provide direction to the Council on consideration of the policy and presentation by the committee. City Attorney Steve Mattas recommended that the Council hear the presentation, ask questions, then discuss and provide direction on Agenda Item 15. However, Council should refrain from asking questions that were relevant to their potential conflicts of interest. Councilmember Larsen's conflict involved the possibility of an assessment district being included in the policy if recommended by a member of the public and Councilmember Mordo's property was located close to the Malavalli line which is included in a reimbursement district in the process of being formed. Both Councilmembers might fit within a Public General Exception; however a formal ruling would be required from the FPPC and an opinion could take approximately 6-8 weeks. The Councilmembers elected to abstain from the discussions where they may have a potential conflict but reserved their rights to ask for an FPPC opinion. Allan Epstein, member of the Ad Hoc Infrastructure Committee, reviewed the Executive • Summary and recommendations that included: (1) incentive to help the formation of Reimbursement Districts; (2) method for calculating sewer connect fees be reviewed; (3) street cut fee be reviewed; (4) education forums be held to help residents understand how to organize, build and finance sewers; and (5) the Ad Hoc Committee be retired and duties transferred to the FIC. The Ad Hoc Committee's recommendation is to put in place a reimbursement of 100% of the.Connect Fee to residents electing to participate in a reimbursement district within the first six months of formation. The subsidy would be limited to $100,000 per year and available on a first come first served basis. The recommendation to update the sewer connect fee would require the hiring of a consultant to assist in providing additional historical timing and cost information. The recommendation for Street Cut Fee would be to set the fee equal the Town's true out of pocket costs associated with repairing the road; a consultant should be hired to assist in developing a fee reference table. An alternate Street Cut Fee recommendation was to waive the Street Cut Fee on sewer main projects. Finance Director Nick Pegueros described the similarity between the first committee recommendation and Agenda Item 15 (draft "Sewer Improvement Reimbursement" policy) on the agenda. Agenda item 15 recommended a 50% reimbursement of the cost of the Sewer Connection Fee as an incentive for owners who legally connect to the new sewer main within 6 months from the date that the Sewer Reimbursement District was approved by the Council. The incentive was subject to limitations and conditions outlined in the draft policy. The Ad Hoc committee's recommendation was for a 100% • reimbursement of the fee. 8 Approved City Council Regular Meeting Minutes September 24,2009