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HomeMy WebLinkAbout02/03/2000 40 Minutes of an Adjourned Regular Meeting February 3, 2000 Town of Los Altos Hills City Council Adjourned Regular Meeting Thursday, February 3, 2000, 5:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER AND ROLL CALL Mayor Dauber called the Adjourned Regular Meeting of the City Council to order at 5:05 p.m. at Town Hall. Present: Mayor Dauber and Councilmember Johnson. Councilmembers Casey and Finn arrived at 5:30 pm. Staff: City Manager Mark Miller and City Clerk Pat Dowd Press: Leslie Martin,Los Altos Town Crier Community Chairman Roy Woolsey and members Roger Burnell, Barbara Relations Comm.: Lamparter, Patrick Neal, Dorothy Price and Patty Woolsey • 2. COMMUNITY RELATIONS COMMITTEE A. 1999 Accomplishments Roy Woolsey reported on the following accomplishments achieved in 1999: four Town Newsletters, greeter at City Council Meetings,the Town Picnic held in May with an attendance of approximately 700 residents,the newcomer project(welcome letters sent to new residents and packets of Town information mailed upon request), and participation in Town Pathways Days (served refreshments to participants). B. Goals and Objectives for 2000 Roy Woolsey addressed the proposed community picnic planned for May 21St at the Little League Fields. He noted that the committee was requesting approval of the budget for this event in the amount of$7,013. This total included options which were not available at last year's picnic such as a dance floor, ice cream, a bluegrass group, an animal balloon artist/clown, and shade umbrellas. • February 3, 2000 Adjourned City Council Meeting 1 • Council discussed the plans for the picnic. Dauber questioned the need for a band and if there was one stated it should be located on the fields and held at a noise level which allowed people to talk. She also suggested having games to help introduce residents to one another and a map showing the activities available at the picnic. Council commented on the importance of having shade available for this event. It was quite hot last year and shaded areas were definitely lacking. A discussion followed on the cost effectiveness of renting or purchasing shade umbrellas and/or canopies. It was noted during this discussion that if purchased they could be stored at the Maintenance Barn. It was agreed that the committee would look into which option was more cost effective. If additional funds were needed to purchase these items, the committee could make an additional budget request to the Council. On the subject of volunteers,Patrick Neal,the Town's Youth Commissioner, offered to line up volunteers from the high school. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Finn and passed unanimously to approve the $7,013 budget for the May 21"Town Picnic. It was further agreed that if additional funds were needed to rent or purchase shade umbrellas and/or canopies,the committee should bring this request back to Council for authorization. Roy Woolsey referred to the charter of their committee and asked for Council input. Council concurred that the Community Relations Committee was already involved in many activities during the year and caution should be taken not to overburden the committee members. On the subject of whether or not to continue having a greeter at Council Meetings, it was agreed that the committee would contact the City Clerk prior to the meeting to discuss the agenda and • possible areas of general interest to the community or issues that might result in a large attendance at the meeting. Concerning newcomers, it was agreed that rather than host a garden parry for newcomers as had been done in the past, newcomers could be specifically invited to the artists' receptions which were held quarterly in the Council Chambers. It was agreed that the Chairman of the Community Relations Committee would work with Ethel Blank,the Towns' Exhibit Curator,to coordinate these events. On the subject of the welcome packets, it was agreed that the Town Receptionist would be asked to keep a tally of requests for these packets. Also,the parcel data base was considered as a resource for cross checking the mailing lists for the welcome letters for those who were actually new residents as opposed to current residents signing up for additional services with the garbage company. The list of newcomers was given to the Community Relations Committee by the Los Altos Garbage Company. Some Councilmembers expressed concern about the parcel data base being on the Town's webpage as there may be some residents would did not want their homes addresses quite so readily available. It was agreed to agendize this issue for discussion at a future Council Meeting. Roy Woolsey raised the issue of the committee undertaking a questionnaire on topics other than those being considered the Land Use Survey. Dauber suggested receiving input on the renovation/rebuilding of Town Hall issue. Casey believed this was a complex issue however and Council should be the author of any questionnaires, articles, etc. on this subject. Dorothy Price, Editor of the Town Newsletter, commented that the reply card in the newsletters was a good way to receive input from residents and several residents did take the time to return the cards with comments. February 3, 2000 Adjourned City Council Meeting 2 PASSED BY CONSENSUS: Council agreed that the Community Relations Committee should not take on an additional survey. C. Discussion of specific items brought up by committee and Council Members or introduced in the Goals and Objectives 3. PRESENTATIONS FROM THE FLOOR 4. ADJOURNMENT There being no further new or old business to discuss,the City Council Meeting was adjourned at 6:00 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the February 3, 2000 Adjourned Regular Meeting were approved at the February 17, 2000 Council Meeting. February 3, 2000 Adjourned City Council Meeting 3