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5.5 Discussion of project priorities for Planning Department • Casey raised the issue of discussing the allowed development area for constrained lots. She indicated that it had been agreed to agendize this issue at the last Council Meeting especially as it afftected the Burger application. Siegel noted that rather than change the entire policy,the appeal process could be used. Casey did not agree with this as the staff report would reflect that the applicants were requesting much more development area than presently allowed and this could alarm the neighbors. Mrs. Burger, Westwind Way, explained her understanding of the appeal process and noted that she had appealed the Planning Commission's denial of their project. PASSED BY CONSENSUS: To add the following two projects to the list of planning projects in the 5/6/99 staff report: #15 -review of ordinance regarding allowed development area for constrained lots and#16 -basement ordinance. Casey stated that her priorities were issues that affected the residents the most. She further believed there should be a balance between long term strategic planning issues and individual applications. The Planning Commission should also be used more effectively to deal with long term issues. Casey listed the following as her priorities: #15 -review of ordinance regarding allowed development area for constrained lots; #7 revision to Matadero Creek Conditions; #16 basement ordinance and#14 review process for considering location of off-road pathways. Siegel believed the implementation of the Housing Element was very important. He also referred to the Packard Use Permit Ordinance as being a high priority. The City Manager reported that staff had met with representatives of the Packard family and preliminary discussions were underway. No formal application had been filed but the Packard Foundation • was planning to informally contact the neighbors about their proposed plans for the Packard property. Council expressed their concerns about not being involved with this project nor knowing its status. Casey recommended an informal study session with the Packard Foundation representatives and the Council to discuss a status of their proposed project. Casey further stated that she was not supportive of the Packard representatives contacting the neighbors until the Council had been given an update. She noted that if any of the neighbors were to contact her she would have no idea about this project. The City Manager noted that he had included this project in his monthly updates but a study session could certainly be scheduled. PASSED BY CONSENSUS: To remove the following from the planning project list: #4 - conservation/open space element; #5 -parcel data base (completed) ; #6 development review process revisions (fast track ordinance set for public hearing at 5/12/99 Planning Commission and 6/3/99 City Council Meeting); #9 -revised garage ordinance; #12 planning and building fee review; and#13 pathways element. Add the following planning project: #17 - construction recycling materials policy. It was agreed that the Planning Director could obtain consultant help for the implementation of the housing element and the circulation element. In addition he would allocate certain time blocks to work with these consultants on the status of these projects. The Planning Director referred to the land use element and noted that the consultants, Crawford Multari and Clark,were scheduled to make a presentation at the June 3'Council Meeting giving an outline of what is involved with this project. The Planning Director further noted that the revision to the Matadero Creek conditions was scheduled for the first Planning Commission in June. May 6, 1999 Regular City Council Meeting 3