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continue at the discretion of the committee. It was noted that the Town Manual which was a <br /> handy reference of important phone numbers and was an enclosure with the Town Handbook had <br /> not been updated since the original printing of the handbook several years ago. Council had <br /> before them an updated version which had been compiled by the Community Relations <br /> Committee and the City Clerk. Council agreed that this manual should be updated every two <br /> years and could also be included on the webpage. Concerning the webpage,the Mayor reported <br /> that a subcommittee was working on the webpage and that as soon as staff training was <br /> completed this month the webpage would be updated from Town Hall. It was agreed that the <br /> Community Relations Committee would review the webpage on an annual basis and report any <br /> comments,recommendations, etc. to the Council. With regard to the position of Youth <br /> Commissioner, it was agreed that the charges for this position had always been a little vague. It <br /> was agreed that the committee would review the purpose of having a Youth Commissioner and <br /> would report back to the Council. It was noted that Los Altos had a Youth Commissioner and <br /> perhaps the Town could combine the position with theirs. Duffy Price mentioned the Milennium <br /> Event being planned in Los Altos and asked if the Town would be getting involved and whether <br /> or not it should be a committee task. It was noted that the Executive Director had made <br /> presentations at the Council concerning the event but at this time it was a little premature to <br /> know what, if any, involvement the Town would have in the Milennium Project. Roger Burnell <br /> commented on joint social events with other communities such as a joint bike ride with Los <br /> Altos, Mountain View, Palo Alto. It was agreed to discuss this further at a future time when <br /> more details of such events were available. <br /> Chairman Woolsey noted that Council had received a draft of a Town Questionnaire which had <br /> been prepared by the committee. This was a project the committee had been working on and <br /> which they had brought before the Council for discussion several months ago. At that time <br /> several recommended changes were made and the format was discussed. Also raised however <br /> were concerns about how this questionnaire would be used and• what_its benefits, if any,would be. At this time the committee needed direction from the Council as to whether they should <br /> finalize this questionnaire and put it into use or table the project. Casey supported having a <br /> questionnaire but believed such a questionnaire should be tested and should have professional <br /> input. Dauber noted that the way the questionnaire was worded it could involve personnel issues <br /> and she did not think it was appropriate for the committee to review such responses. <br /> PASSED BY CONSENSUS: It was agreed that the Council would accept the draft questionnaire <br /> with appreciation to the committee for the work they did on it and would direct the City Manager <br /> to research what other cities have in the way of questionnaires and to report back to Council with <br /> a recommendation for implementation of a Town Questionnaire. <br /> Chairman Woolsey addressed the issue of the Town-wide event scheduled for the spring and <br /> asked for Council's guidance. He noted that the committee was suggesting a picnic on May 23rd <br /> to be held at the Little League Fields (field number 2). There would be entertainment and a <br /> chicken dinner which would be cooked by the Fire Department and provided by them at cost. <br /> The committee also suggested a `celebrate your city' theme which might include a tour of the <br /> Town Barn and access to certain Town information on computers set up at the barn. The <br /> committee at this time was asking Council if they agreed with this type of event, if the Town <br /> should pay for the cost of the dinner or charge residents, if reservations should be required, if <br /> invitations should be sent to all residents, etc. <br /> Council agreed with the plans for a Town-wide picnic on May 23rd at the Little League Fields. <br /> Council also agreed that invitations should be mailed to each resident with the details for the <br /> event. This invitation would include a reservation form so an approximate number could be <br /> arrived at for the event planning but there would be no charge to the residents for the event. <br /> January 6, 1999 <br /> Adjourned City Council Meeting <br /> 2 <br />