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14-13
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14-13
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Last modified
5/28/2021 1:23:23 PM
Creation date
10/3/2014 10:22:28 AM
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Resolutions
Number
14-13
Date
2013-02-28
Description
Adopting a Records Retention Schedule and Authorizing Destruction of Certain City Records
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RESOLUTION 14-13 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE TOWN <br /> OF LOS ALTOS HILLS ADOPTING A RECORDS RETENTION SCHEDULE AND <br /> AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS <br /> WHEREAS, the maintenance of numerous records is expensive, slows down document retrieval <br /> and is not necessary after a certain period of time for the effective and efficient operation of the <br /> government of the Town of Los Altos Hills ("Town"); and <br /> WHEREAS, Section 34090 of the Government Code of the State of California provides a <br /> procedure whereby any Town record which has served its purposed and is no longer required <br /> may be destroyed; and <br /> WHEREAS, the State of California has adopted guidelines for the retention period for various <br /> government records; and <br /> WHEREAS,the Town previously set forth a retention policy in Resolution 22-04; <br /> NOW THEREFORE, THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS <br /> DOES HEREBY RESOLVE AS FOLLOWS: <br /> Section 1. The records of the Town of Los Altos Hills, as set forth in the Records Retention <br /> Schedule, attached hereto as Exhibit A, are hereby authorized to be destroyed as provided by <br /> Section 34090 et seq. of the Government Code of the State of California and in accordance with <br /> the provision of said schedule upon the request of the Department Head and with the consent in <br /> writing of the City Clerk, City Manager and City Attorney, without further action by the City <br /> Council of the Town of Los Altos Hills. <br /> Section 2. With the consent of the City Clerk, City Manager and City Attorney, updates are <br /> hereby authorized to be made to the Records Retention Schedule without further action by the <br /> City Council of the Town of Los Altos Hills. <br /> Section 3. The term "records" as used herein shall include documents, instructions, books, <br /> microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California <br /> Public Records Act. <br /> Section 4. Resolution 22-04 is hereby rescinded. <br /> Section 5. This resolution shall become effective immediately upon its passage and <br /> adoption. <br /> The above and foregoing resolution was passed and adopted by the City Council of the Town of <br /> Los Altos Hills at a special meeting held on the 28th day of February, 2013 by the following <br /> vote: <br /> Resolution 14-13 Page 1 <br />
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