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• • <br /> (d) One member of the City Council shall be designated by the Mayor as a <br /> liaison for each Standing Committee. The designated Council liaison may attend <br /> meetings of the Standing Committee to which he or she is assigned, and shall try to do <br /> so at least quarterly, but shall not vote. The Council liaison shall contact each member <br /> of the Standing Committee to which he or she has been assigned at least once annually <br /> to determine any problems which may exist and to receive information for use in Council <br /> evaluations of Standing Committee actions and direction. <br /> Section 4. Organization of Standing Committees. The following general rules <br /> shall be applicable to the organization and conducting of business by each Standing <br /> Committee: <br /> (a) Each Standing Committee shall establish a time and place for its regular <br /> meetings. Once the Standing Committee has established a time and place for its <br /> regular meetings, the Standing Committee shall request the City Council to approve the <br /> time and place of the regular meeting. The City Clerk shall cause notice of the schedule <br /> of regular meetings to be posted on the bulletin board at Town Hall. The agenda shall <br /> be set by the Chairperson, but upon the request of any Standing Committee member an <br /> item shall be placed on the agenda. Agendas of meetings shall be posted in <br /> compliance with the provisions of the Ralph M. Brown Act (commencing with <br /> Government Code Section 54950), as hereafter amended. No Standing Committee <br /> meeting shall be considered to have been held unless notice of the time and date of the <br /> meeting shall have been properly available pursuant to the Ralph M. Brown Act, as <br /> hereafter amended, and unless a quorum shall have been present. Special meetings of <br /> a Standing Committee may only be called by the Standing Committee Chairperson, <br /> Mayor or City Manager and must be called in accordance with the Ralph M. Brown Act. <br /> If a committee has an odd number of members, a majority of those members shall be <br /> considered a quorum. If a committee has an even number of members, half of those <br /> members shall be considered a quorum. <br /> (b) At its first regular meeting in July of each year, each Standing Committee <br /> shall elect, by a simple majority of the members present, from its membership a <br /> Chairperson, Vice Chairperson, Secretary and such other officers as the Standing <br /> Committee deems advisable, who shall not serve for more than two (2) consecutive one <br /> (1) year terms. At the July meeting, any subcommittees deemed advisable. by the <br /> Standing Committee for specific activities within the purview of the Standing Committee <br /> shall be appointed by the members. At any other meeting an officer may be replaced. <br /> However, at any meeting other than the first regular meeting in July, a vote of the <br /> majority of the Standing Committee is necessary to replace or elect an officer. <br /> (c) Each Standing Committee shall keep minutes of its meetings, which shall <br /> include its determinations, recommendations, the attendance of members and an <br /> indication of who prepared the minutes. The minutes shall be reviewed by the City <br /> Manager who, in consultation with the City Council liaison to the particular committee, <br /> shall determine which items need to be agendized for a City Council meeting. The <br /> minutes shall also be public records. <br /> 3 <br /> 620149-1 <br />