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• • (d) One member of the City Council shall be designated by the Mayor as a liaison for each Standing Committee. The designated Council liaison may attend meetings of the Standing Committee to which he or she is assigned, and shall try to do so at least quarterly, but shall not vote. The Council liaison shall contact each member of the Standing Committee to which he or she has been assigned at least once annually to determine any problems which may exist and to receive information for use in Council evaluations of Committee actions and direction. Section 4. Organization of Standing Committees. The following general rules shall be applicable to the organization and conducting of business by each Standing Committee: (a) Each Standing Committee shall establish a time and place for its regular meetings. The City Clerk shall cause notice of the schedule of regular meetings to be posted on the bulletin board at Town Hall. Agendas of meetings shall be posted in compliance with the provisions of the Ralph M. Brown Act(commencing with Government Code Section 54950), as hereafter amended. No Committee meetingshallbe considered to have been held unless notice of the time and date of the meeting shall have been properly available pursuant to the Ralph M. Brown Act, as hereafter amended, and unless a quorum shall have been present. If a committee has an odd number of members, a majority of those members shall be considered a quorum. If a committee has an even number of members, half of those members shall be considered a quorum. (b) At its first regular meeting in July of each year, each Standing Committee shall elect from its membership a Chairperson,Vice Chairperson, Secretary and such other officers as the Committee deems advisable, who shall not serve for more than two (2) consecutive one (1) subcommittees deemed advisable ) Year terms. At this meeting, any by the Committee for specific activities within the purview of the Committee shall be appointed by the members. (c) Each Standing Committee shall keep minutes of its meetings, which shall include its determinations, recommendations, the attendance of members and an indication of who prepared the minutes. The minutes shall be reviewed by the City Manager who, in consultation with the City Council liaison to the particular committee, shall determine which items need to be agendized for a City Council meeting. The minutes shall also be public records. Section 5. Special Powers and Duties. Each Standing Committee shall be empowered and obligated as follows: (a) Community Relations Committee. (i) The membership of this Committee shall consist of eight(8)members appointed whenever feasible from different geographical areas of the Town. (ii) The charges to and duties of this Committee shall be: 3 N:\DATA\Clients\L\LAH\Res\committees4.rut.wpd