Laserfiche WebLink
• • <br /> number of members, a majority of those members shall be considered a quorum. If a committee <br /> has an even number of members,half of those members shall be considered a quorum. <br /> (b) At its first regular meeting in July of each year, each Standing Committee shall <br /> elect, by a simple majority of the members present, from its membership a Chairperson, Vice <br /> Chairperson, Secretary and such other officers as the Standing Committee deems advisable, who <br /> shall not serve for more than two (2) consecutive one (1) year terms. If at the time of the <br /> election, it is determined that there are no viable nominations for the slate of officers including <br /> the Chairperson, the Committee may request an exemption of the general rule pertaining to the <br /> term(s) for the Officers/Chairperson from the City Council. At the July meeting, any <br /> subcommittees deemed advisable by the Standing Committee for specific activities within the <br /> purview of the Standing Committee shall be appointed by the members. At any other meeting an <br /> officer may be replaced. However, at any meeting other than the first regular meeting in July,a <br /> vote of the majority of the Standing Committee is necessary to replace or elect an officer. <br /> (c) The duties of the Chairperson shall be consistent with those of a presiding officer <br /> as they pertain to the conduct of the Committee meetings and adherence to the general powers <br /> and duties, organization of Standing Committees, Committee charges and duties and procedures <br /> as set forth in this resolution. <br /> (d) Each Standing Committee shall keep minutes of its meetings, which shall include <br /> its determinations, recommendations, attendance of members and an indication of who prepared <br /> the minutes. The minutes shall be reviewed by the City Manager who, in consultation with the <br /> City Council liaison to the particular committee, shall determine which items need to be <br /> agendized for a City Council meeting. The minutes shall also be public records. <br /> Section 5. Special Powers and Duties. Each Standing Committee shall be <br /> empowered and obligated as follows: <br /> (a) Community Relations Committee. <br /> (i) The membership of this Committee shall consist of eight (8) to ten (10) <br /> members appointed whenever feasible from different geographical areas <br /> of the Town. <br /> (ii) The charges to and duties of this Committee shall be: <br /> a. to encourage communication and participation between residents <br /> and Town government, and study and identify means of assuring continued cooperation among <br /> different groups; <br /> b. to coordinate and sponsor regular Town events; <br /> c. to make every effort to welcome new residents to the Town, and <br /> inform all residents of actions and approaches of government, by written communication, <br /> telephone committees, parties or other appropriate methods; <br /> 4 <br />