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• • <br /> (d) Each Standing Committee shall adopt any rules which it determines to be <br /> necessary for the election of its officers and order of business transacted. <br /> (e) Each Standing Committee shall keep minutes of its meetings, which shall <br /> include its determinations,recommendations,the attendance of members and an indication <br /> of who prepared the minutes. The minutes shall be reviewed by the City Manager who, <br /> in consultation with the City Council liaison to the particular committee, shall determine <br /> which items need to be agendized for a City Council meeting. The minutes shall also be <br /> public records. <br /> Section 5. Special. Powers and Duties. Each Standing Committee shall be <br /> empowered and obligated as follows: <br /> (a) Community Relations Committee. <br /> (i) The membership of this Committee shall consist of eight(8)members <br /> appointed whenever feasible from different geographical areas of the Town. <br /> (ii) The charges to and duties of this Committee shall be: <br /> a. to encourage communication and participation between <br /> residents and Town government, and study and identify means of assuring continued <br /> cooperation among different groups; <br /> b. to coordinate and sponsor regular Town events; <br /> c. to prepare and cause to be distributed, in conjunction with <br /> Council and staff, a semiannual, or more frequent, Town newsletter to inform residents <br /> about community service activities, and to develop community awareness and <br /> involvements; <br /> d. to make every effort to welcome new residents to the Town,and <br /> inform all residents of actions and approaches of government, by written communication, <br /> telephone committees, parties or other appropriate methods; <br /> e. to seek input from citizens in order to report to City Council the <br /> tenor of Town feeling and reactions to long-range plans and projects; <br /> f. to initiate programs to improve both governmental and non- <br /> governmental relationships within the Town; <br /> g. to assist other Committees,Planning Commissions,City Council. <br /> and Staff in implementation of special projects; <br /> • <br /> 4 N:\Data\Clients\L\LAH\Res\committees.rut <br />