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Minutes of a Regular Meeting DRAFT Town of Los Altos Hills PLANNING COMMISSION Thursday, May 13, 2004, 7:00 p.m. Council Chambers, 26379 Fremont Road cc: Cassettes ( 1 )#7-04 1. ROLL CALL AND PLEDGE OF ALLEGIANCE The Planning Commission regular meeting was called to order at 7:00 p.m. in the Council Chambers at Town Hall. Present: Chairman Clow, Commissioners Mordo, Vitu, Cottrell &Kerns Staff: Debbie Pedro, Associate Planner; Dave Warner, Assistant City Attorney; Lani Smith, Planning Secretary 2. PRESENTATIONS FROM THE FLOOR-none 3. PUBLIC HEARINGS 3.1 LANDS OF PINEWOOD SCHOOL, 26800 Fremont Road (85-03-ZP-SD-CUP); A request to modify a Site Development Permit Condition to dedicate a 17.5 foot wide pathway easement on the southwest side of the property. (Staff-Debbie Pedro) Staff introduced this item by providing a brief background of the project and the approval of the Conditional Use Permit amendment and a Site Development Permit for the installation of a synthetic turf soccer field at Pinewood School. Condition of approval #10 required the dedication of a 17.5' wide pathway easement along the southwest edge of the school. This off- road path was established a number of years ago and is widely used by students as well as the general public to access the school and provides a connection to the adjoining neighborhoods between Ortega Drive and Ascension Drive. However, the Palo Alto Unified School District indicated that they did not wish to grant a pathway easement to the Town as required as they did not wish to be bound by any easement agreement beyond the term of the Pinewood School lease. As an alternative to the pathway easement dedication, Pinewood is proposing a License Agreement that would allow public access to the path. The Agreement would essentially give the Town a contractual right for the use of the path as long as Pinewood is a tenant on the property. According to the Agreement, when Pinewood terminates their lease with the School cue the path will expire. The Pathway Committee reviewed the District, the License for public s of P P P Y permit modification request at their April 26th meeting and agreed to accept a License Agreement from Pinewood School subject to the following: 1) The License Agreement has been reviewed and found acceptable by the City Attorney; and 2) To confirm that Pinewood School has the right to create such a License Agreement, given they are not the property owners. This agreement has been reviewed by the City Attorney and was found acceptable. However, it is