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PLANNING COMMISSION AND CITY COUNCIL <br />JOINT MEEIING <br />Town of Los Altos Hills <br />26379 Fremont Road <br />Los Altos Hills, California <br />MINUTES OF AN AD.70UPTiED MEETING <br />Wednesday, January 31, 1979 <br />Reel 76, Side 1, Tr. 2, 031 to 536 <br />Mayor Lucile Hillestad called the joint meeting the the City Council and Planning <br />Commission to order at 7:43 p.m. in the Council Chambers of the Town Hall. <br />ROLL CALL: <br />Present: Councilmen McReynolds, Nystrom, Perkins, Proft, Mayor Hillestad <br />Planning Co ssioners Lachenbruch, Rydell, Dochnahl, Chairman Stewart <br />Also Present: City Manager Imbert Crowe, City Engineer/Planner John A. Carlson, <br />Secretary Ethel Hopkins <br />STEERING COMMITTEE REPORT - DISCUSSION OF STATUS OF ACTION ITEMS: <br />4W Mayor Hillestad asked for an update from Council and Planning Canmission members <br />regarding the status of the November 16, 1978 list of "Reconrended Action Items" <br />assigned to various members by the City Council for follow-up. <br />Mayor Hillestad reported on her meeting with the Environmental Design Committee, <br />and their decisions regarding Item 1.A. "Brochure" on the November 16 list. <br />It was their decision to publish on a one-time basis to take the place of <br />one publication of the newsletter, two brochures, one on the orientation to the <br />co munity, i.e., philosophy, goals, information on paths and fences, etc., in the <br />Town; the other brochure on the characteristics of the Town, population, land mass, <br />open space, roads, and rules or regulations pertaining to these matters. <br />On Item I.B "Newsletter", the Mayor reported that the deadline for the March 1st <br />newsletter is February 20th. Another newsletter would be mailed out by June 1st. <br />Any information desired to be included in the newsletter for March 1st should be <br />sent to Susan Buttler, Deputy City Clerk or Mayor Hillestad by February 20th. <br />On Item I.0 "Orientation for Staff", the Mayor reported that nothing had been assigned. <br />She moved on to Item IIIA "Staff Functioning and Operation" and noted that she had <br />met with the City Manager and a flaw chart had been made up. The effort was being <br />made to establish a record and method on all procedures carried out by the Town. <br />Item D. "Seminars and Study Sessions" - The Mayor reported that a good seminar <br />had been held, but that no further priorities had been established. <br />Item E. - "Provide Updated Planning Tools" - The Mayor reported that staff was in <br />`, the process of obtaining prices on updating the 400' map referred to. More informa- <br />tion was needed on the handbook, and this information, plus a flaw -chart and procedures <br />would be sent to Planning Commissioners when it is available. She advised Commissioners <br />or others to submit any information they wanted included. <br />