12/04/1996 - Laserfiche WebLink

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MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and �w passed unanimously to grant a one year extension for the final map for Lands of Wang at 25706 Elena Road. 5. UNFINISHED BUSINESS 6. NEW BUSINESS 6.1 Discussion of review process for proposed changes to planning policies and ordinances The Planning Director reported that the Planning Issues Subcommittee had formulated revisions regarding such issues as: nonconforming structures, pavement in setbacks, secondary dwellings, grading, outdoor lighting and floor area. At this time, staff was requesting direction from the Council as to how to proceed with the discussions on these ordinance and/or policy decisions. Casey did not believe there had been enough consideration of the impact of these changes on residents. She questioned what the current problems were to warrent such changes and believed more staff analysis was needed. She suggested taking one or two issues for Council consideration and having an article on these put in the Town Crier. Casey did not believe the listing of the agenda in the Town Crier and the posting in Town was sufficient notification and recommended sending a �Ar postcard to all residents. Casey stated that the communications subcommittee would make a recommendation on this issue. MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Johnson and passed unanimously to schedule the policy regarding secondary dwellings for a subsequent Council meeting with directions regarding public notification and to direct staff to prepare public notice and hearings for Planning Commission review of other pending ordinances and policies indicating further revisions to be considered. 6.2 Request to negotiate a contract for Financial Software System The Finance Director noted that six proposals had been received in response to the request for proposals for an integrated financial software system. A matrix was completed on all six of the companies and staff reviewed the proposals, checked references and visited installation sites. The following is a criteria listing for the financial systems: level of functionality, user friendly, experience, municipal references/user groups, training, documentation, configuration, availability of vendor support and economic feasibility. After careful review the initial list of six was reduced to three companies and a more detailed comparison followed. A matrix was also completed for these three companies. In conclusion, staff recommended BI -TECH as the best financial software system for the Town. December 4, 1996