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HomeMy WebLinkAbout11/30/1994Minutes of an Adjourned Regular Meeting November 30, 1994 Town of Los Altos Hills City Council and Planning Commission Adjourned Regular Meeting Wednesday, November 30,1994,4:30 P.M. Council Chambers 26379 Fremont Road 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Dauber called the Adjourned Regular Meeting of the City Council to order at 4:35 p.m. at Town Hall. Present: Mayor Dauber and Councilmembers, Hubbard, Johnson and Siegel Planning Commissioners: Cheng, Doran, Gottlieb, McMahon, Schreiner and Stutz Absent: Councilmember Tryon Staff: City Manager Les M. Jones, If, Planning Director Linda Niles, Director of Public Works Jeff Peterson, Assistant Planner Suzanne Davis and City Clerk Pat Dowd Press: Jan Shaw, Los Altos Town Crier 2. IDENTIFICATION OF TOPICS OF CONCERN Stutz commented on the issue of paths on both sides of a road. She recommended that a clear policy on this issue be determined. Siegel suggested referring this issue to the Pathways Committee and request them to prepare a policy statement on this path issue as well as path in lieu fees. Schreiner referred to the lateness of their meetings; the Site Development and Site Analysis processes -- positive tone needed in getting applicant through process; how does it still get confusing; role of neighbors' input; and better communication. Schreiner also referred to the Commission's continuing work on the General Plan. Siegel raised his concerns about how the Town was approaching this work on the Ceneral Plan. He wanted this to be a practical document and believed a general discussion on the elements November 30, 1994 would be beneficial. Siegel suggested the Commission share with Council the work they have already done on the General Plan and also provide an outline of the elements prior to the Council public hearings. If direction was needed from the Council, Siegel believed this would facilitate the process. Concerning the General Plan, Stutz asked for a status report on the housing element. Siegel also referred to the Vidovich application. He noted that it was complete as of November 29th and he suggested the Planning Commission request Mr. Vidovich make a presentation to the Commission on the issues of the application prior to the public hearing. Siegel further suggested that the Chairmen of the Standing Committees be invited to attend such a presentation and the Planning Director prepare a timetable for the application. McMahon commented on the importance of the project designers sharing the responsibility of completing the applications and moving forward in the process. Dauber recommended that the Planning Commission advise Council of any trends and/or problem areas they see occurring in the Town. Dauber noted that the code enforcement ordinance and the site development ordinance were being reviewed. Dauber referred to the need for simplification of ordinances, prioritization, the right of way issue on smaller lots and the lighting issue as issues needing to be addressed. On the subject of the minutes of the Commission and the Council meetings, Dauber stated that she thought it would be most helpful if members could clearly make the statement "For the Record" if they wished to have a statement included in the minutes. In addition, she believed it would be helpful if staff could point out areas of particular concern if a vote needed to be taken on certain conditions. 3. DISCUSSION OF PRIORITY ITEMS Casey referred to the following issues: better communication between Council, Commission, staff and residents and the possibility of a survey/response card asking how the Town is doing and requesting feedback. She suggested the formation of a subcommittee to address this issue. It was further suggested that a subcommittee be formed to discuss planning issues with the recommendation that the subcommittee prepare a list of issues such as non -conforming structures, grandfathering of such structures, de -facto subdivisions, road right of way, etc. for Council to review. PASSED BY CONSENSUS: To appoint Dauber, Casey, Cheng and McMahon to a subcommittee on the development process. It was further agreed that Casey would prepare a memo on the communication process. PASSED BY CONSENSUS: To appoint Hubbard, Siegel, Doran and Gottlieb to a subcommittee on planning issues. November 30, 1994 On the subject of the lateness of the Commission meetings, several options were 4 discussed, including: limit discussion time and/or number of items; establish time when meeting would end and schedule special meetings if items remained to be discussed; put non -controversial items on the Consent Calendar; limit speakers time; and set public hearings at certain times. Dauber asked if staff believed the Commission was getting projects that the Site Development Committee could handle and the Planning Director responded that she believed they were. It was agreed there should be more staff discretion concerning these projects. As part of the simplification process, it was agreed that the option of reduced variance costs for small projects would be discussed. 4. RESOLUTION DECLARING CANVASS OF RETURNS AND RESULTS OF GENERAL MUNICIPAL ELECTION -- RESO # MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed unanimously to adopt Resolution #86-94 declaring canvass of returns and results of General Municial Election. 5. ADMINISTERING OF THE OATH OF AFFIRMATION AND SEATING OF THE NEWLY ELECTED COUNCILMEMBERS The City Clerk administered the oath of office to Toni Casey and Sid Hubbard 6. PRESENTATIONS FROM THE FLOOR MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Johnson and passed unanimously to add the following to the agenda as an urgency item: Appointment of Town representative to the Congestion Management Agency. 7. APPOINTMENT OF TOWN REPRESENTATIVE TO THE CONGESTION MANAGEMENT AGENCY MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Johnson and passed unanimously to appoint Mayor Pro Tem Siegel as the Town's representative to the Congestion Management Agency. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Dauber and passed unanimously to add the following to the agenda as an urgency item: Appointment of Town Representative to the League of California Cities City Legislative Delegate Program. 8. APPOINTMENT OF TOWN REPRESENTATIVE TO THE LEAGUE OF CALIFORNIA CITIES CITY LEGISLATIVE DELEGATE PROGRAM November 30, 1994 4 MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed unanimously to appoint Councilmember Casey as the Town's Representative to the League of California Cities City Legislative Delegate Program. kar 9. ADIOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 7:00 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the November 30, 1994 Adjourned Regular Meeting were approved at the January 18, 1995 Regular City Council Meeting. November 30, 1994