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HomeMy WebLinkAbout05/05/1993�w Minutes of an Adjourned Regular Meeting May 5,1993 Town of Los Altos Hills City Council Meeting Wednesday, May 5, 1993, 4:30P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Tryon called the Adjourned Regular Meeting of the City Council to order at 4:45 p.m. in the Council Chambers at Town Hall. Present: Mayor Tryon and Councilmembers Dauber, Hubbard, Johnson and Siegel Absent: None Staff: City Manager Les M. Jones, II, Director of Public Works Jeff Peterson, Town Planner Linda Niles and City Clerk Pat Dowd Press: None 2. GOALS AND OBJECTIVES Council discussed the goals listed under City Council and City Manager in the document dated 5/5/93 and prepared by the City Manager. They agreed on a new format which would eliminate listing the goals and objectives in sections (such as City Manager, City Clerk, etc.); would list them under the one heading of goals and objectives; and would show after the goal which staff members were responsible for attaining the goal and which staff person had the lead responsibility. Council discussed the Neary Quarry and asked that this be added to the goals and objectives. It was agreed that the City Manager would work with the Planning and Engineering staff to coordinate the quarry hills subdivision toward accomplishment of the quarry as a residential subdivision. The issue of priority over other planning projects was discussed and it was agreed that this application would be processed with all due speed as the appropriate May 5, 1993 `' Adjourned Regular Meeting L information and planning steps were filed at Town Hall. Regarding committee meetings, it was agreed the City Manager would attend all standing committee meetings at least three times a year and would occasionally attend Planning Commission Meetings. Dauber suggested that joint meetings with the City Council and each Standing Committee should be held. On the subject of the Council Policy Manual, the City Clerk noted that the book was available in her office for review and the index needed to be updated. It was agreed Council would take a look at the format of this policy manual and give the City Clerk their suggestions. After inputing these suggestions, the City Clerk would distribute a copy of the index to each Councilmember for their reference. Concerning fee schedules, staff advised Council that this project was 50 - 60 % completed. A discussion followed on the charges for staff time (flat charge, hourly rate) and the different types of applications. Dauber recommended an easier process for small projects with a flat fee to be charged over the counter. It was agreed that fee schedule would be brought back to Council in October and the City Manager was the lead staff person. Regarding the remodel of Town Hall, the lease with the Water District was discussed as was compliance with the Disabilities Act. Long term and short term needs were reviewed with the suggestion made to use Council Chambers for meetings and the conference room as office space. Also discussed was closing in the causeway. It was agreed the City Manager would discuss the lease issue with the Purissima Hills Water District General Manager. Tryon believed the fire hazards in the Town should be reduced in a more organized manner and it was agreed Fire Commissioners Hubbard and Siegel would take this recommendation back to their Board. She also suggested and Council concurred that the goal should state ...reduction of fire hazard in the Town - not just in preserve areas.' The City Manager noted that Jon Angin, General Manager of Los Altos Garbage Company, would be sending out postcards to all residents noting that dry grass would be accepted at the yardwaste site and a corrected sign would also be placed at the yardwaste site. In addition the attorneys were working on the franchise agreement. Regarding cable tv it was agreed that the City Manager would continue to work with Sun Country Cable toward the goal of providing cable tv service to all residents in the Town. May 5, 1993 Adjourned Regular Meeting L The following goals were deleted: participation in the Stanford Intern Program and continuation of work on the Adminstrative Manual. Council suggested looking at the use of volunteers and/or funding a minumum wage position. It was further noted that the goal regarding staffing for planning and engineering had been completed. It was agreed this discussion on goals and objectives would be continued either before the regular meeting on the 19th or at a special meeting. Council would set this date at a later time. 3. PRESENTATIONS FROM THE FLOOR 4. ADIOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 6:00 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the May 5, 1993 Adjourned Regular City Council Meeting were approved at the May 19, 1993 Regular City Council Meeting. May 5, 1993 Adjourned Regular Meeting