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L <br />information and planning steps were filed at Town Hall. Regarding <br />committee meetings, it was agreed the City Manager would attend all <br />standing committee meetings at least three times a year and would <br />occasionally attend Planning Commission Meetings. Dauber suggested that <br />joint meetings with the City Council and each Standing Committee should be <br />held. <br />On the subject of the Council Policy Manual, the City Clerk noted that the <br />book was available in her office for review and the index needed to be <br />updated. It was agreed Council would take a look at the format of this policy <br />manual and give the City Clerk their suggestions. After inputing these <br />suggestions, the City Clerk would distribute a copy of the index to each <br />Councilmember for their reference. Concerning fee schedules, staff advised <br />Council that this project was 50 - 60 % completed. A discussion followed on <br />the charges for staff time (flat charge, hourly rate) and the different types of <br />applications. Dauber recommended an easier process for small projects with a <br />flat fee to be charged over the counter. It was agreed that fee schedule would <br />be brought back to Council in October and the City Manager was the lead staff <br />person. <br />Regarding the remodel of Town Hall, the lease with the Water District was <br />discussed as was compliance with the Disabilities Act. Long term and short <br />term needs were reviewed with the suggestion made to use Council <br />Chambers for meetings and the conference room as office space. Also <br />discussed was closing in the causeway. It was agreed the City Manager would <br />discuss the lease issue with the Purissima Hills Water District General <br />Manager. Tryon believed the fire hazards in the Town should be reduced in a <br />more organized manner and it was agreed Fire Commissioners Hubbard and <br />Siegel would take this recommendation back to their Board. She also <br />suggested and Council concurred that the goal should state ...reduction of <br />fire hazard in the Town - not just in preserve areas.' <br />The City Manager noted that Jon Angin, General Manager of Los Altos <br />Garbage Company, would be sending out postcards to all residents noting that <br />dry grass would be accepted at the yardwaste site and a corrected sign would <br />also be placed at the yardwaste site. In addition the attorneys were working <br />on the franchise agreement. Regarding cable tv it was agreed that the City <br />Manager would continue to work with Sun Country Cable toward the goal of <br />providing cable tv service to all residents in the Town. <br />May 5, 1993 <br />Adjourned Regular Meeting <br />