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HomeMy WebLinkAbout07/07/1993Minutes of a Regular Meeting �r July 7,1993 Town of Los Altos Hills City Council Meeting Wednesday, July 7, 1993, 6:00 P.M. Council Chambers 26379 Fremont Road 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Johnson called the Regular Meeting of the City Council to order at 6:05 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Dauber, Hubbard, Siegel and Tryon Absent: None Staff: City Manager Les M. Jones, II, City Attorney Sandy Sloan, Town Planner Linda Niles and City Clerk Pat Dowd Press: None 2. APPOINTMENTS AND PRESENTATIONS 3. PLANNING COMMISSION REPORT Planning Commissioner Sinunu reported that the following items were discussed at the June 23rd Planning Commission Meeting: 1) the Commission rejected the changes to the Household Hazardous Waste Element and Source Reduction and Recycling Element in part because they believed they were far too long and complicated. The Commission was working on much briefer drafts of these elements.; 2) Lands of Hansen/Wayman request for a tentative map for a lot line adjustment was approved; 3) Lands of Schuman request for a site development permit for a major addition and driveway modification was approved; 4) Lands of MacDonald request for a site development permit for a new residence, cabana and pool was continued; and 5) Lands of Yung request for a site development permit for a new residence, second unit, pool, gazebo and driveway modification was approved. Mr. Sinunu also commented that the Planning Commission was redrafting not just editing the General Plan which was taking longer but they believed would result in a better product. July 7, 1993 Regular City Council Meeting �w `r 4. CONSENT CALENDAR Items Removed: 4.1 - 6/16/93 Regular Meeting minutes (Johnson), 4.1 - 6/23/93 minutes (Tryon), 4.1 - 6/29/93 minutes (Dauber), 4.5 (Johnson), 4.6 (Dauber), and 4.10 (Johnson), 4.12 (Siegel) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to approve the balance of the Consent Calendar, specifically: 4.1 Approved Minutes: 4.2 Approved Warrants: 4.3 Rejected Claim: June 16, 1993 (Adjourned Regular) June 16, 1993 (Special Meeting) $106,211.06 (6/21/93) $ 20,804.33 (6/30/93) Allen Small 4.4 Approved additions to Town Pathway Map for Handbook 4.7 Awarded Certificate of Appreciation: Brenda Butner, Environmental Design and Protection Committee 4.8 Extended Contract with Wilsey and Ham for Engineering Services -- Reso # 4.9 Approved second amendment to Contract with Janice Bohman for Financial Services -- Reso # 4.11 Supported amendments to SB 27 Hazardous Waste Fees - Standardized Permits as proposed by the Household Hazardous Information Exchange Items Removed: 4.1 Approval of Minutes MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Dauber and passed unanimously to approve the minutes of the June 16, 1993 Regular City Council Meeting with the following corrections: page 2, first paragraph, last sentence should read: "In response to questions from Tryon regarding two accesses to the 2 July 7, 1993 Regular City Council Meeting property....'; page 3, Item 5.1, first paragraph, last sentence should read: ".... design purposes to determine how much hauling remained for his project.'; page 3, correct the spelling of Clamo to Climo; and page 8, Item 11.1, second paragraph, delete the last sentence. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to approve the minutes of the June 23, 1993 Adjourned Regular City Council Meeting with the following corrections: page 2, add the following sentence before the last paragraph: "Tryon asked Council to consider making a contribution to the Childrens' Shelter Capital Project."; page 4, fifth paragraph, add the following to the motion: "...to cover the cost for a float bed and a tractor rental." MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to approve the minutes of the June 29, 1993 Adjourned Regular City Council Meeting with the following corrections: page 2, second paragraph, last sentence should read: "Tryon noted that there could be a .......if a compromise bill pending in Sacramento passed."' page 3, first paragraph, change the word 'including' to 'such as'; page 4, first paragraph, add the following sentence after the second sentence: "Council concurred that the use of equipment was sometimes necessary."; page 4, third paragraph, add the following sentence to the motion: "In the future the City Treasurer will report actual costs of labor for the �, crew's time spent on paths."; page 5, second paragraph, add the following sentence: "This project will come back for specific Council approval." and page 6, next to the last paragraph, #3 should be changed to: '.what was the status of the purchase of Land from Caltrans". 4.5 Request for extension of the expiration date of a Site Development Permit for a tennis court, Lands of Fong, 25889 Fremont Road Council asked for clarification of this request from the applicant. Mr. Fong, applicant, advised the Council that he would be occupying the house and planned to move in in about a month. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon to approve the request for extension of the expiration date of a site development permit for a tennis court for Lands of Fong at 25889 Fremont Road. 4.6 Award of Contract for Stonebrook Drive Retaining Wall and Pathway Project -- Reso #__ 4 July 7, 1993 �w Regular City Council Meeting `. Dauber noted that the cost of the proposal was double the original estimate for the project. She further noted that this may not be the right place for the path and recommended that other engineering alternatives be looked into. Siegel stated that this was a major street in the Town and needed a safe path. He believed it was an important issue and worth the money spent on it for safety reasons. Hubbard and Johnson concurred with Siegel. Tryon did not support the suggestion to reduce the width of the proposed path by a foot. She believed this was important for safety reasons. Carol Gottlieb, Chairman - Pathways Recreation and Parks Committee, noted that this money was in last year's budget and futher noted that she believed a barrier was needed such as the one done on the S -Curve. Ruth Buneman, Chairman - Environmental Design and Protection Committee, was a bicyclist and did not support a barrier. She believed it took away too much of the width of the path. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and passed by the following roll call vote to adopt Resolution 43-93 awarding a contract for the Stonebrook Drive retaining wall and pathway project to Power Engineering Contractors, Inc. at a cost not to exceed $88,340.00. AYES: Mayor Johnson and Councilmembers Hubbard, Siegel and Tryon NOES: Mayor Pro Tem Dauber Dauber stated that she was not against patting in the pathway but she believed more investigation of the alternatives was needed. 4.10 Approval of Policy Statement Regarding Circular Driveways Council discussed the issue of circular driveways. Tryon discussed prior Town efforts to reduce the number of driveways on roads in the Town for the purpose of retaining the Town's rural quality. Hubbard did not see any problems with circular driveways unless there was a safety issue. In his opinion, it often meant less development area. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed by the following roll call vote to adopt the following policy on double access driveways: July 7, 1993 Regular City Council Meeting "l. Definition: A double access driveway is a driveway which has two curb cuts which allow vehicular ingress or egress to or from a property in two places. 2. Policy: (a) Double access driveways are not permitted, because they give the impression of doubled housing density. This is contrary to the Town General Plan and Zoning and Site Development Ordinance Standards, which promote the community's desire to retain the Town's rural character.; (b) Double access driveways may be approved in cases where it is clear that because of inadequate sight distances or other special conditions a double access driveway is needed; and (c) This policy relates only to the number of entrances and exits to a property, and does not govern the shape of driveways on properties." AYES: Mayor Johnson and Councilmembers Dauber and Tryon NOES: Councilmembers Hubbard and Siegel CONSENSUS: This policy will be in the Design Guidelines Booklet but if Councilmembers Hubbard and Siegel wished to present modifications to the Council at the next meeting they could do so before this document went to print. 4.12 Consideration of whether to approve or review the Planning Commission's recommendation to approve the request for a tentative map for a lot line adjustment, Lands of Hansen/Wayman, 11881 Francemont Drive and Lot 3 of Bellucci Subdivision Siegel raised the issue of the survey and Council expressed their concerns about a LUF of 1.05. Siegel noted that on a final map the contour lines were not shown. He suggested that one of the conditions of approval of a tentative map be that the subdivider be required to file with the Town a survey showing the contour lines. It was agreed the Council Subcommittee on Planning Issues (Siegel and Tryon) would discuss this. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to approve the request for a tentative map for a lot line adjustment for Lands of Hansen/Wayman (11881 Francemont Drive and Lot 3 of Bellucci Subdivision) subject to the condition that a land survey be required prior to the recording of the lot line adjustment to verify a minimum LUF of 1.01. 5. UNFINISHED BUSINESS 5.1 Clarification of Interpretation of Natural Grade July 7, 1993 Regular City Council Meeting Council had before them the Town Planner's staff report which included the following defintion: "Natural ground level shall mean the elevation at any point on the ground surface established by natural processes without intervention by man through grading or other activities modifying the elevation of the ground surface." Council discussed what natural grade is when the original grade is not known or recorded. Hubbard believed natural grade was the natural grade and not a pad. He also believed there should be a certain amount of subjective judgement allowed in reconstructing what was the natural grade. Tryon concurred with the way staff had been interpreting natural grade and Dauber suggested that the extension of the contour line could be considered the natural grade. Carol Gottlieb, Chairman - Pathways Recreation and Parks Committee, commented that boring can establish natural grade. Mrs. Yanez, 26879 Moody Road, gave a brief history of their project and explained why they had not gone for a variance. She noted they had used the old map of their project for the natural grade. The Town Planner noted that no application had been received from the Yanez' for the public hearing process at the Planning Commission. She further noted that the Yanez' were now asking for even more floor area. PASSED BY CONSENSUS: To appoint Mayor Pro Tem Dauber and Councilmember Hubbard to a Council Subcommitte on Natural Grade. PASSED BY CONSENSUS: To continue this item to the next Council Meeting to allow the opportunity for the Council Subcommittee to provide exhibits of natural grade. 5.2 Review of Draft Housing Element Council discussed the draft housing element and made several corrections to the document. Under the section on goals, policies and programs, Council noted that it should be stated that the Town lacked many urban services, such as transportation, hospitals, etc.; and that references to 1,000 square feet for secondary units be modified to 600 square feet. It was agreed that Dauber would write a paragaph identifying low income residents in the Town and would give this to the Planner to be included with the draft. (A draft copy showing all changes made by the Council is on file at Town Hall.) I July 7, 1993 Regular City Council Meeting MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and passed unanimously to approve the draft housing element dated July 1, 1993 as amended by Council and to authorize the Town Planner to submit said amended draft to the State by the August 2nd deadline. 5.3 Review and amendment of Resolution Establishing Standing Committees -- Reso # This item was continued to the next Council Meeting. 6. NEW BUSINESS 6.1 Appointments of Councilmembers to Subcommittees and as Liaison or Members Representing the Council on Town Committees and Outside Agencies This item was continued to the next Council Meeting. 7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 7.1 Community Relations Committee 7.1.1 Report on S'bring in the Hills This item was continued to the next Council Meeting. 7.2 Safety Committee 7.2.1 Activities Report Ralph Vetterlein, Chairman - Safety Committee, presented a complete report to the Council (dated 6/21/93 and on file at Town Hall) including a status on goals and accomplishments of the committee. He noted that 33 of the 35 emergency preparedness neighborhoods were reasonably well organized and their major concern now was increased participation. Presently they had about 120-140 volunteers but needed about 50 more. He encouraged anyone interested to contact the Safety Committee. Mr. Vetterlein further noted that he and his wife were attending a Sheriff's program and when they had completed it there July 7, 1993 Regular City Council Meeting 4 would be a complete report on the services provided to the Town by the Sheriff's Department. Plans were also being considered for a Police Fair. Mr. Vetterlein particularly thanked Mayor Pro Tem Dauber, their committee liaison, for all of her assistance. `r Council thanked Mr. Vetterlein and his committee for doing an extremely impressive job. 7.3 Quarry Subcommittee 7.4 Town Handbook Subcommittee 7.5 Design Guidelines Subcommittee 7.6 Planning Issues Subcommittee 7.6.1 Report on Code Amendment/ Interpretation Regarding Basements This item was continued to the next Council Meeting. 8. STAFF REPORTS 8.1 City Manager 8.2 City Attorney 8.3 City Clerk 8.3.1 Report on Council Correspondence dated July 1, 1993 9. COUNCIh1NITIATED ITEMS 9.1 Heritage Trees (Councilmember Siegel) This item was continued to the next City Council Meeting. 9.2 Eagle Scout Project 8 July 7, 1993 Regular City Council Meeting It was agreed the Mayor would send a letter of thanks to Scott Ellinger for his work on the Eagle Scout Project at the Heritage House. Rosemary Meyerott, Town Historian, was also thanked for her work on this project. It had turned out quite well and was very attractive. 9.3 Byrne Preserve (Councilmember Tryon) Tryon asked the City Manager to review the Byrne Preserve area with the Fire Marshall to address weeds/fire hazards. 9.4 Town Crier Letter (Councilmember Tryon) Tryon referred to a recent letter in the Town Crier concerning comments about the recently deceased David Bellucci. She assured the Council that she had always spoken highly of Mr. Bellucci and believed the negative comments attributed to her were uncalled for. 9.5 Community Development Block Grant Program It was agreed that Mr. Takamoto, newly appointed Planning Commissioner, would be asked to represent the Town on the CDBG committee. 10. PRESENTATIONS FROM THE FLOOR Ruth Buneman, Chairman - Environmental Design and Protection Committee, commented that she would not be able to attend the next Council Meeting at which she understood two appointments to the Environmental Design and Protection Committee would be on the agenda. While she did not believe their committee needed to be formally increased to eight members, she asked that Council agree to temporarily increase their membership to eight. 11. PUBLIC HEARINGS 11.1 Consideration of modification of Site Development Permit Condition of Approval regarding sanitary sewer connection, Lands of Ramsay, 13040 Alta Lane North This item was withdrawn from the agenda as the parties involved had resolved their concerns. C July 7, 1993 �w Regular City Council Meeting 11.2 Adoption of FY 1993-94 Operating Budget and Setting the Town's Appropriations Limit for Fiscal Year 1993-94 -- Resolutions # In response to a request from the Mayor, the City Manager explained the Gann Limit. Dauber asked if the changes made during study sessions were in the budget figures before them; where the $1,000 solid waste figure would go in the budget (it was agreed this could be adjusted mid -year); was the animal control figure in the budget; and were the publications in the City Manager's budget or in projects. Dauber also commented on money allocated for tree planting. She believed maintenance of trees was important and the Town should not plant trees it cannot maintain. Council asked when the final budget document would be available and the City Manager responded it would be ready in August. It was agreed that the City Treasurer would provide Council with a document in the meantime which reflected the decisions made by Council. Mayor Johnson thanked staff, the Financial Consultant and the Finance Committee for all their work on a job well done. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to adopt Resolution #44-93 adopting the budget for fiscal year 1993-94. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to adopt Resolution #45-93 setting the Town's appropriations limit for fiscal year 1993-94. 12. CLOSED SESSION: 12.1 Real Property Negotiations - Westwind Barn: Pursuant to Government Code Section 54956.8 12.2 Pending Litigation: Pursuant to Government Code Section 54956.9(a) Doe v. Foothill-DeAnza Community College District, the State of California and the Town of Los Altos Hills 12.3 Potential Litigation: Pursuant to Government Code Section 54956.9(c) The City Council adjourned at 9:50 p.m. to a Closed Session and reconvened at 11:15 p.m. July 7, 1993 Regular City Council Meeting �I. 13. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 11:20 p.m. Respectfully, submitted, Patricia Dowd City Clerk The minutes of the July 7, 1993 City Council Meeting were approved at the July 21, 1993 City Council Meeting. July 7, 1993 Regular City Council Meeting