09/27/1993 - Laserfiche WebLink

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Murtha acknowledged that the agreement does not specifically mandate an annual review but that "Rate Year" means to be reviewed each year. Siegel added that the annual rate review process is vital and is anxious for an audit to be conducted next year to enable Council to go through the rate setting process with the assistance of audited numbers . Councilmember Siegel requested that the "Summary of Key Elements for Solid Waste Services Effective March 1, 1993" be included in the Franchise Agreement exhibits. He added that this would help to clarify the underling basis of the rate adopted at the beginning of the 10 year Franchise period. Each year the Summary of Key Elements should be updated by LAGCO. Regarding the issue of the term of the Franchise Agreement, Siegel stated that the initial term should be short with an extension that would coincide with the time frame of LAGCO's Agreement with the City of Los Altos. This would enable the Town to analyze the adjustment process with the rate formula. The City Attorney agreed that the formula is untested and the Town needs to approach cautiously. Tryon commented that the initial document should be a well crafted document that is responsive to the needs of an independent small Town and would be viable for the full 4 term adding that working with other cities can create difficulties. Tryon added that she \w felt it was most important that Council receive a Staff recommendation regarding the Franchise Agreement. Council discussion ensued. It was noted that the document references the Rate Year as beginning October 1 and the actual date of the new rates was March 1, 1993. The first Rate Year will be an 18 month period. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and passed unanimously by all members present to continue the issue of the term of the Franchise Agreement to the Regular City Council Meeeting of October 6, 1993. Following further Council discussion, Council requested the City Manager prepare a staff report for the October 6, 1993 City Council Meeting that would address the following issues: what management issues will need to be resolved regarding the initial Rate Year of 18 months--credits, deficits, estimated numbers, etc.; and how will the assumptions that were used to establish the new rates be impacted by the extended time. Mayor Johnson concluded that the Council had made substantial progress at the Special Session--resolving the outstanding issue of the complaint log and giving clarification to the issue of the term of the Agreement. He added that Council expected a complete Franchise Agreement document with all exhibits for their next meeting and a Staff recommendation. SiPT. x My 2 , 1993 Regular City Council Meeting