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•� Ensuring Equal Access to Information <br /> City Manager's semi-monthly update; confidential memos as <br /> needed. <br /> If a Councilmember asks staff for information that has <br /> general interest, staff will share that information with all <br /> other members by phone or memo. <br /> Councilmembers with information of general interest will <br /> share that information with all other members either before <br /> or at the next meeting. <br /> A calendar will be prepared, in advance, of the Mayor's planned <br /> activities (because of the Mayor's role as the symbolic <br /> representative of all Councilmembers). <br /> Intervening As An Individual in Citizen Concerns and Problems... <br /> and Relationships with People Bringing Requests to the Council.* <br /> Explain the process, if appropriate, but do not express <br /> substantive solutions; then refer the item to the City <br /> Manager or a department head (Public Works Director or <br /> Planning Director). <br /> Information gathering is fine. <br /> Councilmembers can facilitate citizens' communication with staff. <br /> The Council can designate one or more members to <br /> investigate and recommend solutions. <br /> Courtesy & Consideration Toward Fellow Members Who Disagree••• <br /> Separate issues from people. <br /> Don't stew; raise any concern right away. <br /> Don't try to infer motives--ask what they are. <br /> Keep any disagreement above board. <br /> If lose an issue, either drop it or find an honorable way to <br /> bring it back for reconsideration. <br /> Treatment of/Respect for Staff and the Public at Meetings* <br /> Don't interrupt or debate with citizens. Allow speakers to <br /> finish. <br /> If a large number of citizens who wish to speak: <br /> Ask for show of hands of people wishing to speak. <br /> Ask show of hands on each position. <br /> Decide on time allotment per speaker (the Code specifies <br /> five minutes maximum). <br /> 2 <br />