03/07/1984 - Laserfiche WebLink

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CITY COUNCIL MEN= - March 7, 1984 E. UNFINISHED BUSINESS: (continued) 7. Report on Solid Waste JPA Fund The City Manager stated that the balance in the JPA Surcharge Fund .was $34,437.16. PASSED BY CONSENSUS: To direct the City Manager to prepare a staff report on the realistic estimate of staff time related to the JPA Surcharge Fund. B. Computer/Accounting Services The City Manager presented her report dated 3/5/84 which included the recamendation that Council authorize entering into an agreement with Atherton, establishing a contract with an accountant and hiring a part-time clerical employee. Nan Fuhrmen, Chairman-Financo Committee , recommnended a study session be scheduled for next week to consider all the alternatives; there were too many variables which had not been fully explored. Louise Dronkert, 27431 Black Mountain Road, agreed with Mrs. Fuhrman but suggested the time frame was too short. She understood fron the study session on 2/23/84 that a more complete report would be made at a later date. The staff report before them was dated 3/5/84 and there had been no opportunity for review. MOTION SEcoNEED AMID CARRIED: Moved by Allison, seconded by van Tamelen and failed by the following roll call vote to adopt option four in the 3/5/84 staff report, specifically, direct staff to initiate continuing the bookkeeper position on the manual system and obtain the services of an accountant for overview and more difficult procedures and seek further information regarding computers desirable for the Town's needs. AYES: Mayor van Tamelen and Councilmenber Allison NOES: Councilmembers Perkins and Proft ABSENT: Councilmember Hillestad MOTION FAILED DUE TO LACK OF A SEDDND: Moved by Proft to continue consideration of item E.8 to the next Council meeting. Council discussed the various options before them regarding canputer/accounting services. Perkins and Proft stressed they felt it was time to change toward more adequate bookkeeping with the Atherton system used as a norm when considering other options. Allison was not convinced that the reconuen3ation stated in the staff report reflected the most cost effective method or the one of most utility to the Town. He mentioned the following alternatives: bookkeeping and a ,u.sion of a small computer system. Van Tamelen agreed with the computer system but felt the other options should be explored. In response to a question from the City Manager regarding staff looking into the possiblity of microcomputers, the Council stated that this was not their request; those who were posing the options to a computer system should provide the data. MOTION SEXIDMIDED AMID CARRIED: Moved by Perkins, seconded by van Tamelen and passed by the following roll call vote to direct the City Manager to continue a search for a part-time accountant and to authorize the Mayor to sign said agreement. AYES: Mayor van Tamelen and Councilmmembers Perkins and Proft NOES: Councilmember Allison ABSENT: COuncilizember Hillestad -6-