HomeMy WebLinkAbout12/19/1984rar.�r.uvr�e
T9% OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Wednesday, December 19, 1934
cc: Reel 161, Side I, Tract I, 000- END
Mayor Allison called the Regular Meeting of the City Council to order at 7:30 P.M.
in the Council Chambers at Toon Hall.
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
present: Mayor Allison and ColnciLTembers Dronkert, Fuhrman, Rydell and van Tamelen
Absent: None
Staff: City Manager George Scarborough; City Attorney Frank Gillio; City
Engineer Michael Enright; Deputy City Clerk Leslie Mullins
Planning
Cum: Jean Struthers
Press: Peter McCormick, San Jose Mercury
B. CONSENT CALENDAR:
MDFICN SECONDED AND CARRIED: Moved by van Tamelen, Seconded by Dronkert
and passed unanimously to approve the Consent Calendar, specifically:
1. Approval of Minutes: December 5, 1984
2. Approval of Warrants: $95,465.27
3. Mtion for Adoption: Notion setting January 16, 1985 as the Public
Hearing date for the Tbntative Map application for LANDS OF KAVA, FILE TM#4-82
4. Resolution for Adoption:
a) Resolution # 100-84 accepting easement deed and ordering recordation
thereof, (11839 -Hilltop Drive)
C. PRESENTATICNS FROM THE FLOOR:
1. Mr. Walter Chapman, 620 S. E1 N®nte Avenue, Los Altos, Requested Council
for an exception to the Landscape Policy Procedure, noting his client,
Mr. & Mrs. Araj have submitted a landscape plan for approval in order to
obtain a final inspection for occupany, however, it has not yet been
scheduled for site development committee. Mr. Chapman indicated the Arajs'
have family coming from Saudia Arabia for the holidays and would very match
like to be moved into their new residence.
Councilwoman Ribr= asked if the applicant would be willing to post a
bond with the Tbm in the amount of $10,000.00?
Mr. Araj indicated yes he would post a bond if that is what would he necessary
for occupany before the holidays.
City Council Minutes - December 19, 1984
Page Two
C. PRESENTATIONS FROM THE FLOOR: (continued)
A/ Mr. Scarborough informed Council the Site Development ccrt ittee has established
policy that the landscape plan must be approved by the Cacmittee prior to final
inspection on residences. Ms. Scarborough indicated the applicant made this
request to the Site Developnent Comnittee yesterday afternoon, noting the Committee
passed by consensus the applicant should present their situation to Council as the
Om ttee could not approve temporary occupancy based on reasons given. Mr.
Scarborough noted as this is an appeal of decision made by the Site Development
Cannittee there is a formal procedure in ordinances for this request, noting
this should be addressed by the Planning Cmmission.
Councilwoman Dronkert asked for an opinion from the City Attorney on the City
Council's capability to make scue acconodation on this request.
Mr. Gillio informed Council the City Manager has outlined the procedures per
municipal code, however, the Council could determine if in making an exception
that a conditional approval be given upon acceptance of landscape plans which
are in conformance with zoning ordinances, and that the applicant post a cash
deposit with the Town.
MOTION SECONDED AND CARRIED: Moved by Rydell, seconded by Fuhm. and passed
by the following roll call vote to conditionally approve Mr. & Mrs. Araj's
request for occupancy, subject to landscape plans being approved by the Site
Development Co ttee, and a bond in the amount of $10,000.00 be posted in cash
with the man. The City Attorney was directed to prepare a contract.
[ ROLL CALL:
AYES:.' Council Members Dronkert, Fuhrman and Rydell
NOES: Councilwoman van Tamelen and Mayor Allison
2. Mr. Marc Kaufman, 14100 Donelson Place, addressed Council with concerns
over the pathway spraying currently being done with non-esiergent, noting
ice plants along Fremont Road were sprayed and have died, noting it was
requested by the Town that these ice plants be planted in that location.
Mr. Scarborough and Mr. Enright informed Council spraying being conducted
is being done with a pre- ergent/noting all spraying is within road right
of way or pathway. and contact herbicides (AMENDED BY COUNCIL 1/16/85)
D. SPECIAL ORDERS:
1. Resolution # approving and authorizing execution of an agreement between
the City of the 'Town of Los Altos Hills and Eduardo O. Coli
Mr. Scarborough requested this item be continued to January 16, 1985 Agenda.
2. Resolution #101-84 approving Supplement #5 to Master A.grea t for Federal
Aid Projects, and authorizing execution thereof
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Fuhxman
and passed unanimously to adopt Resolution #101-84 approving Supplement #5 to
Master Agreement for Federal Aid Projects, and authorizing execution thereof.
City Council Minutes - December 19, 1984
Page Three
D. SPECIAL ORDERS:
(, 3. Resolution # 102-84 approving and authorizing execution of an agreere nt the
kr between the City or the ltxm of Los Altos Hills and Earth Metrics, Inc.
MOTION SEOCNDED AND CARRIED: Moved by Dronkert, seconded by Fulunan
and passed unanimously to adopt Resolution # 102-84 approving and authorizing
execution of an agree¢ent between the City of the Town of Ins Altos Hills
and Earth Metrics, Inc.
4. Public Hearings:
a) Appeal of Planning Cmmission's approval of conditional use permit
for LADS OF VOR0S, FILE #CUP 5-84
Mr. Scarborough informed Council the Planning Commission concurred with
City Council appeal, noting staff reconnends approval of the conditional
use permit for Lands of voros.
The Public Hearing was then opened.
Mrs. Betsy Bertram, 11800 Page Mill Road, questioned council on the require-
ment of a second leach field and wells in the area.
Mr. Enright informed Mrs. Bertram and Council this issue was addressed
by the Planning Commission, at their direction the Drvisonmental Health
Services was contacted, noting they have determined the second leach field
would not have an adverse effect on existing wells in the area.
Council requested a copy of the Health Department letter be sent to
Mrs. Bertram.
The Public Hearing was then closed.
YOTICN SECCNDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert
and passed unanimously to adopt Resolution # 103-84 approving issuance
of Use Permit for secondary dwelling and authorizing execution of use
Permit and ordering recordation thereof
b) Appeal of Site Development Ccumittee's denial for lot improvements,
Lot #8, Matadero Creek Subdivision, LANDS OF MEISE
This item has been continued to the January 16, 1985 Council meeting at
the request of the applicant.
E. UNFINISHED BUSINESS:
1. Appointment to the IDs Altos Library Camdssion
Mrs. Pearl Abbott and Mrs. Judith Duque were in attendance at the Council
meeting and gave Council brief statements as to their interests and beliefs
with regard to the Library Ccrmissicn.
After hearing applicants in attendance and reviewing all applications
submitted, the Council voted on Mrs. Judith Duque as the appointment
to the IDs Altos Library Commission.
%W
City Council Minutes - December 19, 1984
Page Four
E. UNFINISHED BUSINESS: (continued)
E 2. Report on Pathway Project List
�I Mr. Scarborough referred to his staff report of Decenter 14, 1984, noting
at the Novenber 21, 1984 Council meeting, Council expressed dissatisfaction
with the amount of path work done by the Town crew and requested a report
be prepared on this matter. Mr. Scarborough noted Council also requested
information regarding the Los Altos Fire Department request for maintenance
work on emergency access roads, noting six of the iters listed by the Fire
Department have been canpleted and the crew is presently engaged in work on
the remaining itens. Mr. Scarborough gave Council a run down on tin spent
on pathway projects and the man hours involved, noting times of year projects
are worked on. Mr. Scarborough informed Council monthly meetings with the
Chairman of the Pathway Cmmuittee have been arranged with attendance by
City Engineer and Maintenance Supervisor to provide a regular review and
scheduling of pathwork in the future. Mr. Scarborough further noted we
have revised the form of the maintenance crew work reports to accurately
distribute the crew time to the various cost centers of the Town. Mr.
Scarborough noted staff will be presenting a mid -year budget proposal in
the next two months, substantial effort will be spent to insure the crew's
time during the reminder of the fiscal year is distributed in accordance
with the Council's priorities.
Mrs. Mary Stutz, Chairman, Pathway Caumuittee informed Council we are Waking
progress, by setting up monthly metings, and with the new tractor the crew
will be able to do a mere effective job. With regard to the spraying, Mfrs.
Stutz indicated it would be less time spent in the future, as we now have
a system set up.
Council discussed the need to establish a realistic time schedule for the
maintenance crew to spend on pathways and other projects. Council asked
staff to look into hiring of sumrertime help as used in past years for
pathway maintenance. for the next budget. As Little League maintenance was
noted in this report, the City Manager was requested to look into the
possibility of spraying the Little League Fields.
Mayor Pro Tan Dronke:t left the Council meeting due to another ccanitment. (AMENDED
SPECIAL REPORTS: BY COUNCIL 1/16/85)
1. Reports frau Standing Committees:
a) Safety C mvdttee
1.) Reccumndation regarding Safety Hazard - Freront/Robleda
Mr. Cochran, Chairman Safety Comnittee, informed Council the Safety
Coomuittee has recommended that the Council in addition to masures
already taken, arrange to have the area restored to its original
condition when the bridge work is complete.
2.) Recon endation regarding camwnicaticns between Town, Sheriff and
Residents
Mr. Cochran informed Council the Safety Committee has recaumended that
Council take action to promulgate this information to the public in
brief form (preferably in the next Newsletter). Mr. Cochran noted
a ccnmittee menber would work with the City Manager to draft wording,
if needed.
City Council Minutes - December 19, 1984
Page Five
F. SPECIAL ORDERS: (continued)
�- Mayor Allison indicated Lt.Wilson from the West Valley Sheriff Office
should be contacted by residents directly and if not satisfied with the
results they should then contact the Town.
Mr. Scarborough indicated he would like to participate when writing the
mend for newsletter.
3.) Reccuendation regarding EPI -Center Report
Mayor Allison indicated the Safety Committee has recommended Council to
authorize the EPI -Center study new, at a cost of $1,300. Councilman Rydell
asked staff if the Tarin Geologist has been contacted with regard to this
request; and if it would be possible for Cotton and a structural engineer
to do this study? Councilwoman van Tamelen questioned if this money is in
the budget?
Mr. Scarborough indicated in terns of anearthquake it makes sense to purchase
a emergency power supply for Town Hall, but uncertain of the necessity to do
a seismic study on the building.
Mr. Marc Kaufman, indicated the Town should have a standby generator, noting
we are not sensitive to EPI Center, however, it would be good to know if Town
Hall would stand. Mr. Kaufman suggested the staff contact Gary Orr, Office
of mergency Services for a generator.
Mr. Scarborough informed Council, staff will look into the use of a structural
engineer and will coordinate findings with the Safety Committee and report
back to Council on January 16, 1985. Mr. Scarborough indicated he will be
in contact with Mr. Orr this week regarding purchasing of a generator for
Town Hall.
2. Reports from Ad Hoc Committees:
a) Cale Enforcement Sub-Ccanittee Report
Councilwoman van Tamelen informed Council the Code Enforcement Committee
has been meeting with the City Manager, noting there are two types of
violations: 1) Violations of requirements placed on development by ordinance,
Subdivision, Site Development, Zoning; and 2) General Provision Violations.
Councilwoman van Tamelen indicated it is very important that citizens became
aware of violations existing.
Mayor Allison indicated the need for the committee to come up with a policy;
hod violations will be enforced; and if it would be feasible to require a
zoning inspection upon sale of property. Mayor Allison suggested the committee
meet again and review some of the archaic ordinances in existence; and draft
an ordinance policy.
Councilwomen FUhrmansuggested the committee also look into the landscape
policy.
The Committee was directed to meet again and return with suggestions at a later
date.
City Council Minutes - December 19, 1984
Page Six
F. SPECIAL REPORTS: (continued)
3. Reports from Planning Conrdssion:
Commissioner Struthers reported the Commission at their December 12, 1984
meeting held two public hearings for the lands of Kava, Tentative Map which
was recomnended for approval; and for Lands of Berry Hill, Tentative Map
which was denied without prejudice to redesign tentative map, by increasing
right of way and decreasing number of lots allowed. Struthers reported
the Commissim concurred with change to condition on Lands of Voros, COP;
and held infoncal study session on the Site Development Ordinance.
4. Convents from the Council:
Councilwoman van Tamelen asked staff to look into vacant lot (8 acres) on
O'Keefe Lane being used as a parking area, what type of enforcement the
Town has to keep cars from parking there overnight.
Mayor Allison informed Council the league of California Cities has sent
out a letter regarding increase of dues by 6%, needing confirmation by
February 17, 1985; asking Council if they have any comments or questions.
G. STAFF - REPORTS, CORRESPONDENLM AND ANN0UNCF.y']ENS:
1. City Manager
Mr. Scarborough informed Council that as a point of clarification the
Heritage Preserve is required to obtain zoning permits through the Town;
also noting the Little League would be required to obtain permits for
their proposed back stops.
. jtm i Mr. Scarborough
indicated the City Attorney has prepared a Resolution, staff recommends
reallocate private bonding back to State. (AMENDED By COUNCIL 1/16/85)
MOTION SFCCNDED AND CARRIED: MDved by Rydell, seconded by Fuhrman and
passed by the following roll call vote to approve Resolution # 104-84
transferring a portion of the private activity bond allocation of ti;
City of the Town of Ins Altos Hills.
ROLL CALL:
AYES: Councillmembers Fuhrman Rydell and Mayor Allison
NOES: None
ABSTAIN: Councilwoman van Tamelen
ABSENT: Councilwoman Dronkert
Mr. Scarborough asked Council for their concurrance in closing Town Hall
( Christmas Eve at 3:00 P.M.
It was passed by consensus to close Town Hall Christmas Eve at 3:00 P.M.
*The League of California Cities has requested that fiords allocated to the Town for
private activity bonds be returned to the State for use by another City, noting Los
Altos Hills would not be using the funds by the end of the calendar year.
City Council Minutes - December 19, 1984
Page Seven
G. STAFF - REPORTS, CORRESPONDENCE AND ANNaNCD=S:
2. City Attorney:
None
3. Other:
None
H. NEW BUSINESS:
1. Storm Drain Easement - Bellucci
Mr. Scarborough referred to staff report dated December 14, 1984, noting
Mr. Bellucci has requested that the loom abandon a stern: drain easement
along Adobe Creek within his property; this easement was granted to the
Tann as part of a subdivision in 1980 for maintenance of a woolen flume
structure which has not been maintained since that time. Staff reccnmends
Council adopt Resolution initiating the abandonment proceeding.
MOrIam sBcamm AMID CARRIED: Moved by van Tamelen, seconded by FUbuman
and passed unanimously to adopt Resolution # 105-84 declaring the
intention of said city to vacate and abandon a certain storm drainage
easement under the provisions of the "Public Streets, Highways and Service
Easements Vacation Iaw", Section 8300, et.seq., of the Streets and Highways
Code of California.
2. Reconcendation from Mayor regarding site and tentative map hearings
Mayor Allison referred to memo dated December 6, 1984 noting in order to
expedite the consideration of Site and Tentative Map Approvals, I would
like to propose the following procedures: 1) Staff Report, plans, etc.,
be distributed to Council in Council packet prior to that for the meeting
at which the matter is to be considered; 2) Councilmembers supply staff
with a written or verbal summary of their questions and concerns within
a week; and 3) A sumary of the questions raised and staff responses be
included in the packet for the meeting at which the matter is to be
considered.
Council questioned if this proposal would cause delay to applicants. Staff
and Mayor responded there would be no delay.
3. Request for status report on ordinance regarding height limitations of
antennas
Mr. Scarborough indicated based on discussion at the last Agenda Session
the Council should forward this request to the Planning Comiission for
clarification of height limitations imposed on amateur radio antennas.
Mr. Marc Kaufman informed Council on past actions taken by the Planning
Commission noting height limitations would be imposed as those on chimneys.
It was requested Commissioner Struthers report on this concern raised
at the next Planning Commission meeting and return with report to the Council
at their first meeting in February.
City Council Minutes - Deceniher 19, 1984
Page Fight
H. NEW BUSINESS:
kmw- 4. Appointment to Policy Advisory Board of the Traffic Authority
Iu11lflBn
Mayor Allison recomended Councilor Fk hk be appointed to the
Traffic Authority as the*is the ccn pity representative to the *she
Transportation Agency for continuity purposes. Councilwcnan FUS Euhu
accepted. A letter was requested to be drafted to Ms. Zoe Lnfgren
advising her of the appointnent. (AMENDED BY COUNCIL 1/16/85)
5. Mayor Allison suggested the Planning Cmmission Report on the Council
Agenda should be moved to following Presentations frau the floor, and
prior to Special Orders.
6. Mayor Allison informed Council there has been some discussion regarding
holding a Joint Study Session between City Council and Planning Cmmissim,
noting there is a fifth Wednesday in the month of January, which would
accomodate this nesting.
Mr. Scarborough suggested the Mayor and Chairman of the Planning C=Uss'On
meet to set up an agenda.
eS � K4Yla�Y�9
There being no further new or old business, the meeting was adjourned at
10:50 P.M.
Respectfully suha tted,
Leslie Mullins
Deputy City Clerk